Store Administrator

1 month ago

Cape Town, Saudi Arabia Tsebo Solution Full time

Duties & Responsibilities

Stock Transfers

  • Receive orders at the stores and check deliveries in line with invoice and quality standards
  • Document any variances with respect to returns, price deviations, over/under deliveries and communicate these to the stock controller.
  • Print or get picking list from the Maintenance Supervisor or other responsible person and issue goods as per SOP
  • Ensure all stock is stored in line with safety standards and that storage areas and equipment are cleaned, maintained and secure
  • Submit all documents raised to the Supervisor / Manager for review and capturing on IFS job card requests and ensure these are correctly captured into the relevant system and balances to IFS at month-end
  • Respond and resolve queries in relation to maintenance stock, escalating any issues as required.
  • Investigate and resolve and variances immediately.

Stock Control

  • Participate in stock takes on a monthly basis; and recounts when necessary
  • Identify, investigate, and resolve any discrepancies
  • Prepare shortages/overages list and communicate this to the Supervisor
  • Maintain stock levels in line with operational requirements and orders
  • Stock control records are maintained and filed
  • Obsolete stock for disposal is reported

Conduct:

  • Work in a flexible way when the occasion arises so that tasks, which are not specifically covered in the job description, are undertaken
  • Take responsibility for one’s own performance
  • Promote TFS’s image and corporate citizenry through deliberate and co-ordinated activities
  • Adhere to the TFS’s Safety, Health, Environmental and Quality SHEQ Management System’s Policies & Procedures as applicable to this position
  • Ensure TFS ethical values are adhered to.

Operational Delivery:

  • Deliver to and collect items from businesses.
  • Confirm deliveries and collections.
  • Sort the delivery notes into order of delivery.
  • Load the vehicle with the listed goods.
  • Keep a record of deliveries made.
  • Monitor vehicle maintenance to ensure vehicle is licences and serviced timeously.
  • Maintain the cleanliness of the vehicle.
  • Plan routes in advance for the delivery of goods to optimise efficiency.
  • Perform other duties as assigned.
  • Ensure compliance with TFS and T-Systems occupational health and safety measures and the OHS Act.
  • Ensure all correspondence is delivered timeously to the correct destination
  • Ensure that delivery receipt books/schedules are correctly written up and filed
  • Ensure all incoming hand deliveries are logged and signed for by recipients.
  • Ensure all enquiries and complaints are resolved correctly and timeously
  • Deliver to and collect items from TFS employees.
  • Confirm deliveries and collections.
  • Perform shuttle service and ensure that all trip sheets are approved by TFS where applicable and verification has been done on who is being transported in the shuttles
  • Sort the delivery notes into order of delivery.
  • Assist with any Ad Hoc reasonable action requested by management.
  • Fill in for the other driver when one is on leave or absent from work.

Customer Focus:

  • Work with teams to develop and maintain a customer-focused attitude toward activities, concentrating on those that most strongly contribute toward improving customer lifetime value.
  • Keep up to date with business objectives within the environment.
  • Work with processes and procedures in such a way that operational efficiencies and performance are enhanced.
  • Follow up and follow through on all queries timeously.
  • Manage conflict.

Reporting:

  • Prepare all daily /weekly/monthly reporting within set timeframes for submission to relevant parties.

Code of Conduct:

  • Undertake such other responsibilities as directed by Management that will drive sustainability.
  • Work in a flexible way when the occasion arises so that tasks, which are not specifically covered in the job description, are undertaken.

Skills and Competencies

  • Checking skills
  • Attention to detail
  • Working with information agreements, laws, regulations, statistics
  • Reviewing / evaluating information and data
  • Clerical Administration skills
  • Problem Solving Must have the ability to communicate with all levels of management.
  • Must be able to work under pressure.
  • Must be able to plan, organise and control own work effort.
  • Must be flexible and energetic.
  • Excellent driving skills.
  • Must have a valid driver’s license.
  • Knowledge of streets and places around area of responsibility.

Qualifications

  • Matric with Maths Numeracy as a minimum
  • N3 in technical studies or equivalent qualification.
  • Valid driver’s licence with no endorsements
  • PDP Licence advantageous

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