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Senior HR Officer

1 month ago

Johannesburg, Saudi Arabia AVI Limited Full time

KEY PERFORMANCE AREAS

HR Administration and Reporting:     

  • Responsible for all administration related to employee life cycle including new engagements, benefits, employee changes, leave analysis, terminations
  • Attend to general requests/queries from internal and external customers
  • Update organograms every month
  • Conduct exit interviews on resignations and report back to the business with insights
  • Ensure a high level and high standard of customer service and guidance in line with HR Policies and Procedures
  • Develop and update job profiles for all employees and capture them into the Job Profile portal
  • Co-ordinate HR Project deliverables, including reward and recognition initiatives
  • Ensure HR Audit requirements are adhered to
  • Develop ad-hoc reports as required by the HR team or the business unit
  • Checks and signs off monthly payroll variance reports, follows up and resolves discrepancies
  • Liaise with employees on Death and Disability claims
  • Manage long service allowances, generate reports, capture workflows, arrange the certificates and framing
  • Provide employees with documents such as confirmation of employment letters, copies of payslips, service letters, visa letters, UIF, and Medical Aid documentation

HRIS System Administration:

  • Conduct integrity check of master data to ensure all data is complete and accurate
  • Conduct a quarterly review of HR system access in relation to the roles and responsibilities of individual users
  • Follows the workflow process designed, loads data to ensure the next step in the cycle can be completed, follows up and obtains outstanding information where identified
  • Address all general HRIS system information queries received from Management and employees
  • Provide assistance and support to Line Managers using SAP

Performance Management:

  • Provide employees with relevant documentation with regards to performance management and reviews
  • Ensure all IPA’s are received in time for the Annual Increase exercise, capture performance ratings on SAP, follow up on outstanding IPA’s
  • Provide guidelines on managing employee performance, address all general performance management or appraisal queries received from employees and management
  • Monitor progress and promote the development of employees through an appropriate performance management system

Learning and Development:

  • Facilitation the identification of learning needs and areas of development and arrange necessary training
  • Ensure that employees have IDP’s
  • Compile the WSP and ATR
  • Compile an annual training calendar
  • Arrange training events and ensure that all documentation is completed
  • Ensure that training is captured on SAP
  • Ensure proper record keeping of training events
  • Track and submit all business unit training initiatives to the Learning and Development team

Employee Relations:

  • Set up internal disciplinary hearings, appeals, and grievance meetings, take minutes if required
  • Prepare all documentation/information for Disciplinary Hearings and CCMA cases
  • Ensure that disciplinary and grievances are dealt with in accordance with company policies
  • Assist with CCMA cases by collecting and analysing information for the HRM
  • Arrange Management and Shop Stewards monthly meetings and ensure that actions are attended to
  • Administrate union membership and communicate statistical information
  • Participate and assist with collective employment relations processes
  • Ensure that manning standards are updated on a monthly basis
  • Report on employee relations information
  • Advise line managers on the appropriate employee relations process to follow based on circumstances
  • Ensure that the correct incapacity and disability processes are followed correctly.

Remuneration and Rewards:

  • Ensure that the weekly payroll process are completed according to procedures
  • Perform audit checks on payroll
  • Compile reports and analyse information available on the systems

Communication

  • Arrange quarterly employee communication sessions
  • Arrange monthly union feedback sessions
  • Draft internal communication to the employees
  • Arrange monthly middle management communication sessions
  • Ensure that information is communicated to employees on notice boards and electronic platforms

Recruitment, Selection and On-Boarding:

  • Assist management in the drafting of job profiles, vacancy, and package parameters
  • Ensure that the recruitment process is followed from start to end to recruit effectively and reduce turnover
  • Discuss the long and shortlists with line managers and the recruitment lead. Conduct interviews with management and recruitment
  • Propose options to the HRM regarding recommended starting salary based on internal and market comparison
  • Request the Letter of Appointment, providing all necessary information to the recruiter, and check and sign off the letter before extending the LOA to the manager to sign
  • Manage the Onboarding of successful candidates and take-on documentation
  • Manage the induction process and ensure new employee induction/orientation takes place

Employee Assistance Programme:

  • Co-ordinate the administration around the employee wellness plan, including communication of the Lyra offering
  • Provides input and suggestions when setting up employee wellness initiatives, oversees and manages the initiatives

EXPERIENCE

  • Minimum 8 years HR generalist experience within a manufacturing environment is essential
  • Experience within HR Administration, Payroll, Employee Relations, Performance Management and Disciplinary procedures
  • Experience within an FMCG industry

QUALIFICATIONS

  • Completed Degree in Human Resources Management or Labour Relations
  • Completed Honours Degree in Human Resources Manager will be advantageous
  • Completed Effective Leadership course with a recognised Institution will be an added advantage

ADDITIONAL REQUIREMENTS

  • Knowledge of Industrial Relations practices
  • Knowledge of Interviewing skills
  • Knowledge of different HR disciplines HR Value Chain
  • Knowledge of HR Systems SAP & BesTime
  • Computer Literacy MS Office, Excel and Outlook
  • Knowledge of Labour Legislation

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