Procure to Pay Manager

4 weeks ago

Cape Town, Saudi Arabia V&A Waterfront Full time

DESCRIPTION

The Procure to Pay Manager is responsible for formulating the required policies and for ensuring compliance with these procurement and payment policies as well as best practice. They must manage and oversee the Procurement team to ensure continuous development towards a mature Procurement function.

REQUIREMENTS

The following job objectives were found to be relevant to this job:

Create, review and implement policy

  • Formulate, review and update Procure to Pay policies
  • Communicate with and educate the Business on existing and updated policy
  • Ensure compliance with Procure to Pay policies and ensure best practice

Tendering and Procurement 

  • Support the Executives / Senior Managers throughout the tendering and procurement process
  • Ensure that all processes are compliant with best practice, relevant legislation and Company policies
  • Vet current and potential service providers and ensure that all suppliers are BBBEE compliant
  • Manage the BBBEE accreditation process and the maintenance thereof
  • Deliver effective procurement service across the business including Tenders and BBBEE certification

Management of Accounts Payable

  • Review supplier reconciliations on a monthly basis
  • Establish and manage a payment run that is in line with the relevant policies and SLAs
  • Ensure correct and timeous payments
  • Acquire and implement an effective procurement system
  • Mitigate risk and address all Procurement to Pay Business needs
  • Create an efficient payment process and automate where possible
  • Manage the cash flow to ensure there is sufficient cash available

Stakeholder Management

  • On-board new suppliers
  • Liaise with and manage service providers
  • Negotiate with service providers in collaboration with the relevant parties
  • Manage, guide and support the Procurement team
  • Manage and support the Stores staff
  • Communicate and educate the Business on existing and updated policies
  • Engage and collaborate with business continually regarding all Procure to Pay needs

Management of Stores internal

  • Manage and oversee the purchasing process of Store items e.g. ground floor staff equipment etc.
  • Lead the delivery of strategic and smart sourcing to find the most cost-effective deals and suppliers
  • Review and manage monthly / annual stock counts
  • Investigate and resolve any possible variances or issues

Reporting

  • Review, assesses and present Procurement reports / results as required
  • Monthly Procure to Pay reporting to Internal Audit, Finance Executive, Social and Ethics committees
  • Prepare and present exception reports on a monthly basis at Exco level e.g. Included long outstanding orders, late invoices, override of authorisation etc.
  • Evaluate and manage all current or potential risks
  • Prepare BBBEE reports for shareholders and BBBEE audits
  • Make recommendations and improve the required controls to mitigate risks

Educational requirements  relevant to this job:

  •  B.Comm Degree in Procurement, Supply Chain Management or related Degree
  •  Chartered Institute of Procurement & Supply CIPS advantageous
  •  Practical familiarity with PURCO SA

Knowledge requirements relevant to this job:

  •  POPIA, BBBEE and other relevant acts and legislation
  •  Procurement processes
  •  Supply chain management
  •  Project management
  •  Data analysis
  •  SLA management

Skills requirements  relevant to this job:

  •  Diagnostic - Tactical
  •  Analytical thinking
  •  Problem-solving
  •  Logical reasoning
  •  Business acumen
  •  Multi-tasking
  •  Planning and prioritising
  •  Negotiation
  •  People management
  •  Leadership skill
  •  Emotional intelligence

Experience  relevant to this job:

  •  5+ years relevant experience in a procure to pay PTP environment
  •  Minimum 5 Years Management experience within PTP environment
  •  Property and Development industry exposure would be advantageous

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