Senior Human Resources Officer

2 weeks ago

Johannesburg, Saudi Arabia IIE Rosebank College Full time

Duties & Responsibilities:

Payroll Duties

  • Provide all payroll services in line with the conditions of employment, legislations, and organisational policies.
  • Fulfil service requests and process transactions within the agreed organisational time frames.
  • Provide payroll quality assurance to ensure employee records are accurate and maintained; employees are paid correctly and on time; and entitlements are paid and recorded according to legislation and relevant policies.
  • Advice and respond to and resolve complex enquiries and issues to ensure the provision of accurate information, and the timely and effective resolution of issues and requests.
  • Contribute to the ongoing development and maintenance of compensation policies and standard operating procedures.
  • Identify opportunities for continuous improvement and
  • implement new processes to streamline the payroll function and develop best practice operations ensuring alignment to current legislation and best practice payroll approaches.
  • Capture and maintain employee records on databases.
  • Ad Hoc duties.

Payroll Reporting

  • Payroll Reporting – Excel and Payroll system
  • Prepare, review and submit relevant payroll statutory reports e.g. EMP501, EMP201, CIODA, UIF etc in line with set time frames and other regulatory authorities.
  • Prepare and submit relevant monthly payroll reports in line with set time frames.
  • Prepare and submit monthly third parties' reconciliations within set deadline.
  • Resolve payroll reporting and third parties' queries.
  • Compile and review monthly third-party payment reconciliation and submission to finance for payment processing.
  • Provide guidance on payroll matters and ensure compliance with relevant legislations.
  • Interpret organisation policies and government regulations affecting payroll activities and implements to ensure adherence.
  • Financial year end reporting by providing the relevant information.
  • Perform payroll audit on a regular basis.
  • Respond to any payroll request or audit request and address findings if any

Payroll Processing

  • Receive and collate input for monthly payrolls before set cut-off dates.
  • Liaise with third parties e.g., medical aid and retirement funds etc and process input accordingly.
  • Process payroll timely in line with set deadline
  • Reconciles payroll before transmission and validate supporting documents/reports.
  • Process employee benefits e.g., retirement fund and medical aid
  • Work with third parties to implement relevant payroll systems/processes/changes e.g., medical aid scheme and retirement and risk etc.
  • Comply with statutory requirements and ensure completeness and accuracy of payroll.
  • Resolve payroll queries.
  • Verify the accuracy of payroll data to ensure data integrity.
  • Perform payroll calculations and ensure correctness.
  • Process payroll in compliance with relevant internal policies and legislation
  • Engage with relevant officials to ensure that all payroll activities are completed.

Minimum Requirements:

Qualifications

  • Degree/Diploma NQF Level 7 in Human Resources or Finance

Experience

  • Payroll Administration 5-7 years
  • Payroll System Experience 5 years

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