Executive Assistant

2 months ago

Corniche Al Khobar, Saudi Arabia KBR Full time

Title:

Executive Assistant

Reporting to â VP OneKBRSaudi

Based â KSA

ABOUT KBR

At KBR, we deliver science, technology and engineering solutions to governments and companies around the world. We are a global community of innovators, thinkers, creators, explorers, volunteers and dreamers. We bring together the best and brightest people to deliver technology and solutions that help our customers accomplish their most critical missions and objectives. In doing so, we strive to create a better, safer and more sustainable world.

We bring together the best and brightest to deliver technology and solutions that help our customers accomplish their most critical missions and objectives. In doing so, we strive to create a better, safer and more sustainable world.

WHAT TO EXPECT

Working at KBR means being rewarded for your contributions. In addition to competitive benefits and professional development, our people are empowered to use all their potential, creating meaningful change for themselves and our clients.

ABOUT THIS POSITION

The Executive Assistant manages the overall workflow and coordination predominantly for the VP OneKBRSaudi along with other members of the OneKBRSaudi Team. Work includes scheduling, managing, and disseminating calendar; managing access to the VP; preparing correspondence; making travel arrangements and managing expenses; interface with clients; preparing presentations; and arranging events . This position requires wide latitude of discretion regarding workflow and priorities, in addition to in-depth knowledge of the teams styles, methods of operation, and authorities. The duties may include interfacing with high-ranking clients/government officials and stakeholders. Responsibilities also include coordinating meetings, visits and trips, managing calendars, scheduling/reserving conference rooms, proofreading/editing/finalizing correspondence, and preparing leadership for meetings, printing read ahead materials, and administering any related requirements. In addition the successful candidate will have high level of proficiency in systems such as SAP, Costpoint, Deltek, Powerpoint etc


Duties and Responsibilities:

  • Answer and place telephone calls, direct calls, take messages, and follow-up accordingly.
  • Maintain an efficient office environment to include assisting in the ordering of supplies/equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning.
  • Prepare read-ahead material for OneKBRSaudi team.
  • Receive, sort, and screen incoming mail; categorise, prioritise, and prepare responses.
  • Summarise correspondence, highlight key issues or topics of interest, and follow up to ensure proper and timely response.
  • Follow up action items on behalf of the VP to ensure timely execution of tasks
  • Manage the workflow of multiple matters, within a continuously adapting schedule, for the VP OneKBRSaudi.
  • Prepare to host Senior Executive visitors to include visa, passing security clearances and escorting.
  • Create and maintain records and files using the enterprise records management system.
  • Maintain an awareness of internal structural levels and hierarchy within the organization.
  • Assist and relieve the team of a variety of complex executive office support functions.
  • Process travel accounting/expenses.
  • Disseminate schedule to appropriate staff and act as a liaison between other EAs

KBR is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

  • Executive Assistant to Chief Executive Officer

    2 weeks ago

    Khobar, Eastern Province, Saudi Arabia PICSARABIA Full time

    PICSARABIA is a leading provider of Automation, Controls, and Instrumentation Engineering Services, Electrical Engineering Services, Systems Integration, and Technical Support in various industries in Saudi Arabia.The company has a strong reputation for technical excellence and a commitment to quality, with a highly skilled team delivering Design Consultancy...

  • Executive Assistant to CEO

    3 weeks ago

    Khobar, Eastern Province, Saudi Arabia AVANA Companies Full time

    About AVANA CompaniesAVANA Companies is a people-first organization that values its team members as the heart of the company. Our goal is to enrich the lives of our team members, clients, and partners, while delivering Capital for a Better Tomorrow.Job SummaryWe are seeking an experienced Executive Assistant to support our CEO in handling administrative...

  • Executive Assistant

    3 weeks ago

    Municipality of Al Shamal, Saudi Arabia Masar Alistidama Co OM Full time

    About Masar Alistidama Co O/MMasar Alistidama Company is a leading provider of operation and maintenance services, as well as outsourcing solutions. We are seeking a highly organized and proactive female Executive Assistant to support our CEO.Job SummaryWe are looking for a detail-oriented and efficient Executive Assistant to provide comprehensive...

  • Administrative Assistant

    2 months ago

    Al Khobar, Saudi Arabia Hamad M. Al Rugaib & Sons Trading Co. Full time

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees assisting in daily office needs and managing our companys general administrative activities.What does an Administrative Assistant doAdministrative...

  • Executive-Sales

    6 days ago

    Al Khobar, Saudi Arabia Marriott Full time

    Job Number 24167176 Job Category Sales & Marketing Location Marriott Executive Apartments Al Khobar, Building No 7791 Prince Hammoud Bin Abdul Aziz Street., Al Khobar, Saudi Arabia, Saudi Arabia Schedule Full-Time Located Remotely? N Relocation? N Position Type Non-Management POSITION SUMMARY Contact appropriate individual or...

  • Executive SecretaryFemale

    2 months ago

    Al Khobar, Saudi Arabia Awn Enterprises Full time

    Key Responsibility area & activities1. Executive Support: Act as the primary point of contact between the Managing Director and internal/external stakeholders. Manage the Managing Directors calendar appointments and prioritise meetings. Prepare and distribute meeting agendas presentations and reports.2. Communication...

  • Executive Housekeeper Assistant

    2 months ago

    Al Khobar, Saudi Arabia Accor Hotels Full time

    Ability to work independently and under close supervision.Excellent communication skills.Attention to detail to ensure areas are cleaned and tidy to perfection.Ability to manage time effectively.Ability to handle pressure and work in a fast-paced environment.Knowledge of using cleaning tools and materials.Flexibility in working hours and willingness to work...

  • CS Incident Response Assistant Manager

    2 months ago

    Al Khobar, Saudi Arabia STCS Full time

    Coordinate across number of work units within the specified area of work, to ensure efficient work flows and accurate outputs.Supervise security programs to enhance business and organizational excellence and to increase the level of awareness of the Security function and its significance for the company.Manage contingency plans and assists in the...

  • Chief Kitchen Assistant

    2 weeks ago

    Khobar, Eastern Province, Saudi Arabia Unan Hot Pot Company for Serving Meals12月5日 11:37 Full time

    Job Summary:We are seeking a highly skilled and detail-oriented Chief Kitchen Assistant to join our team at Unan Hot Pot Company for Serving Meals. As a key member of our kitchen staff, you will be responsible for assisting our chefs in food preparation, cooking, and presentation.Key Responsibilities:Assist in food preparation, including chopping, slicing,...

  • Assistant Manager

    2 weeks ago

    Khobar, Eastern Province, Saudi Arabia Grand Hyatt Al Khobar Full time

    Job SummaryTo ensure the smooth and efficient operation of the Personnel Department in the Human Resources Division at Grand Hyatt Al Khobar, this role assists the Human Resources Manager in implementing Hyatt's People Philosophy throughout the hotel.Key ResponsibilitiesSupport the Human Resources Manager in implementing Hyatt's People Philosophy and...

  • Executive Floor Operations Manager

    1 week ago

    Khobar, Eastern Province, Saudi Arabia Hyatt Hotels Corporation Full time

    Job SummaryWe are seeking a highly skilled and experienced professional to oversee the smooth operation of our executive floor, including check-in and check-out of guests, as well as the management of the executive floor lounge.Key ResponsibilitiesEnsure seamless guest experiences through efficient check-in and check-out processes.Manage the executive floor...

  • Executive Secretary- Food Beverage AlKhobar Saudi Arabia

    4 months ago

    Al Khobar, Saudi Arabia Trans Skills Group Full time

    The Executive Secretary to the Managing Director holds a crucial position in the company serving as the primary conduit for efficient communication and coordination within the organization. Reporting directly to the Managing Director this role supports the executive in managing administrative responsibilities streamlining executive workflows and fostering...

  • Executive Sales Representative

    3 weeks ago

    Khobar, Eastern Province, Saudi Arabia Marriott International Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Sales Representative to join our team at Marriott International. As a key member of our Sales and Marketing department, you will be responsible for driving revenue growth and delivering exceptional customer experiences.Key ResponsibilitiesRevenue Growth: Utilize sales techniques to maximize...

  • Engineering Assistant

    1 week ago

    Riyad Al Khabra, Saudi Arabia Khatib & Alami Full time

    Job OverviewWe are seeking a highly skilled and experienced professional to join our team at Khatib & Alami as an Engineering Assistant. The successful candidate will be responsible for providing administrative and engineering support to our high voltage project team.Key ResponsibilitiesAssist in the execution and construction management of turnkey projects...

  • Digital Marketing Executive

    2 months ago

    Al Khobar, Saudi Arabia Talent Pal Full time

    (24006X5) Saudi ArabiaEastern ProvinceAl Khobar Fulltime Permanent Flexible Working Times YOU TACKLE FOR QUALITY AND GREAT SERVICE. THIS WILL IMPROVE THE LIFE OF OUR CUSTOMERS. Would you like to become part of the worlds most international company in the world A company that pioneered crossborder express delivery in 1969 and is now active in more than...

  • Accounting and Financial Executive

    3 weeks ago

    Khobar, Eastern Province, Saudi Arabia MLION CORPORATION LIMITED Full time

    Job Summary:We are seeking a highly motivated and detail-oriented Financial Operations Manager to manage the financial operations, bookkeeping, and reporting functions for our company in the Kingdom of Saudi Arabia. The ideal candidate will possess excellent analytical skills, financial acumen, and the ability to manage various accounting activities.Key...

  • Executive-Sales - Marriott International Inc

    3 weeks ago

    Al Khobar, Saudi Arabia Talent Pal Full time

    Job Number Job Category Sales & Marketing Location Le Mridien Al Khobar Corniche Boulevard Al Khobar Saudi Arabia Saudi Arabia VIEW ON MAP Schedule FullTime Located Remotely N Relocation N Position Type NonManagement POSITION SUMMARYContact appropriate individual or department (e.g. Sales Data Administration Accounting) as necessary to resolve guest calls...

  • Officer-Loss Prevention

    3 months ago

    Al Khobar, Saudi Arabia Marriott Full time

    Job Number 24110472 Job Category Loss Prevention & Security Location Marriott Executive Apartments Al Khobar, Building No 7791 Prince Hammoud Bin Abdul Aziz Street., Al Khobar, Saudi Arabia, Saudi Arabia Schedule Full-Time Located Remotely? N Relocation? N Position Type Non-Management POSITION SUMMARY Patrol all areas of the...

  • Officer-Loss Prevention

    1 month ago

    Al Khobar, Saudi Arabia Marriott International Full time

    Job Number 24148220Job Category Loss Prevention & SecurityLocation Marriott Executive Apartments Al Khobar, Building No 7791 Prince Hammoud Bin Abdul Aziz Street., Al Khobar, Saudi Arabia, Saudi Arabia VIEW ON MAP Schedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-ManagementPOSITION SUMMARYPatrol all areas of the property; assist guests with...

  • Security Supervisor-Saudi Nationality

    3 days ago

    Al Khobar, Saudi Arabia Marriott Full time

    Job Number 24169034 Job Category Loss Prevention & Security Location Marriott Executive Apartments Al Khobar, Building No 7791 Prince Hammoud Bin Abdul Aziz Street., Al Khobar, Saudi Arabia, Saudi Arabia Schedule Full-Time Located Remotely? N Relocation? N Position Type Non-Management POSITION SUMMARY Patrol all areas of the...