A third follower

Job Summary andPurpose Ensure that the company receives maximum value (price,quality etc) for resource allocation the money spent by ensuringefficient procurement of goods and services. Coordinate thepurchasing activities for the organization as well as joint venturecompanies. Resolve any issues that come up, through innovativethinking and teamwork, also ensure complete compliance withdepartmental, corporate and state policies and procedure.Accountabilities Key Accountabilities:Tendering:

Assist in tendering and awarding call off agreements for allrepetitive purchases as per the policies of the section/department.

Prepare Limited Tender Committee (LTC) submissions for tenderingand award proposals. The incumbent shall present the same to tendercommittees for discussion and gettingendorsements.

Ensure that all stages of the procurement process from thepre-tender stage to the post-award stage are implementedsuccessfully and that all commitments are entered into the SAPsystem.

Planand coordinate all activities required for conducting anycommodity-basedpurchases.

Capturing all approved long term supply agreements for repetitivepurchase in SAP under OutlineAgreement.

Ensure all the Material Requirements Planning (MRP)s items beencaptured under commercially viable agreement supply for reductionin inventory, logistics, administrative and overheadcosts.

Identifying opportunities for the preparation of Service LevelAgreements for the combined purchase of Material andservices.

Perform the material and services procurement process in accordanceto the N-KOM s business requirements in compliance to Company spolicies, department s procedures and ethical standards to ensurethefollowing:

Request for Quotation (RFQ)/Tendering/Request for Proposal (RFP)and sourcing process is fair, open and ethical with all Vendors andcontractors with equal opportunities to all interestedparties.

Preparation of Purchase Orders contains complete information and isaccurate as quoted andnegotiated.

Inspectionand Control:

Identify any non-conformities and make suggestions for improvingprocedures related topurchasing.

Follow-up on orders to ensure that the required materials areshipped and delivered on the date promised by the supplier andcaptured in SAP as PO deliverydate.

Conduct value and ageing analysis of the purchased products toimproveefficiency.

Ensure all delivered materials are in complaince to the POrequirements and close-out Over, Short, and Damaged (OS&D)on monthly basis. Accountabilities - 2 Relationship Management: 14.Build and maintain effective relationships with the government andcustom authorities so as to prevent any problems when goods areimported by thecompany.

Liaise with other departments on a regular basis to identify theirrequirements for goods andservices.

Assist in negotiating on commercial terms with suppliers such asprices to maximize the value for money. The incumbent shall alwayssafeguard the company sinterest.

Liaise and coordinate with the end users and the logistics staff toensure on-time deliveries and rectify all OS&Ds with thecoordination among Warehouse, logistics andVendors.

Coordinate with the selected bidder to ensure completion of alIadministrative processes and submission of all contract signeddocuments. Also, chasing Accounts and Finance to ensure timelysettlements of payments to all thevendors.

Communication with internal interfaces for all relevant mattersinclude Engineering, Project Management Teams, Operations Group,QSA, Finance andCommercial.

Preparation and presentation of Querterly KPI reports, daily ordersprogress, Outline Agreements and expediting reports, and allassignment status sheets to the Head of purchasing AgreementActivities:

Seek opportunities for consolidation by establishing and managingsupply agreements/Call-off Agreements which are directed towardsreduction of overall acquisition and inventorycost.

Collaborate with the joint venture companies of NAKlLAT for jointutilization of supply agreements, and checking for materialavailability. RecordManagement:

Maintain accurate records for audit trail purposes as perP&P of the purchasingsection.

Support the evaluation of quotations and clarify all technicalqueries with vendors and end user departments/sections with minimumpossibletime.

Maintain appropriate records to ensure that the procurement processand the contractual agreements are accurately documented (signedcontracts,etc.) for accountability and auditpurposes.

Provide assistance in managing the administrative process frompreparation of LTC documents till the award of thecontract.

Evaluate purchase requisitions and source all the requiredmaterials from commercially and technically viable vendors. Theincumbent shall use the existing supply agreements/Call offAgreement/ ifany.

Assistthe Head of Purchasing in maintaining all related procurementdocuments andrecords.

Assist in the preparation of Requests for Quotation, Invititationto Bid, Requests for Proposal and ensure timely dispatch of thesedocuments to concerned parties captured inSAP.

Closelyfollowing-up with the logistics for deliveries, warehouse for GoodsReccieved Notes (GRN), vendors for invoices, accounts and financefor the critical order paymentssettlements.

Accountabilities:

Ensuretimely issue of RFQs/ Invitation to Tender (ITTs) /RFPs to correctvendors and contractors throughsystem.

Ensure Commercial information is kept confidential and not releasedto persons outside of Procurement group and only to Project or CostControl Managers in accordance to thepolicies.

Produce accurate Commercial Bid Evaluation (CBE) and ensure thepurchasing coordinator are following all details accurately overthe CBE before POrelease.

Create Purchase Order with all supporting documentation (CBE, validquotations, proposals, TBE/technical datasheets, Material SafetyData Sheet (MSDS), catalogue, LTC approval, contract copy, etc.) asper requirements and ensure the same with the Purchasingcoordinator.

Ensure all KPIs are met monthly and self generating, monitoring andreporting the personal progressreports.

Ensure the purchase orders deliveries and storage of chemicals andsupplies schedules are under compliance to the regulations of RLICand NKOM s policy towards handling and Storage of Dangerousgoods.

Updating daily progress to the Senior Purchasing Officer/Engineer.And ensure using of Smartsheet for reporting the daily targetscompletion and progress. MarketResearch:

Conduct market research and gather market intelligence on newproducts, opportunities andsuppliers.

Monitor the global trends with regards to all repetitive purchasematerials.

Assist the end user departments / sections in obtaining the pricinginformation they require for developing their department / sectionbudget.

Purchase Order Close Out in the SAP without remaining any financialliabilities over company. Quality, Health, Safety, Security& Environment(QHSSE):

Adhere to all relevant QHSSE policies, procedures, instructions,and controls so that NKOM provides a safe, world class, secure andenvironmentally responsible service to customers, the public andits ownpeople.

Policies,Systems, Processes &Procedures:

Follow all P&SC policies and procedures so that work iscarried out in a controlled and consistentmanner.

Others:

Expedite all purchase orders or purchase requests as required toachieve target SAP PO deliverydate.

Monitor the performance of the suppliers of the organization andassist in performing siteaudit.

Provide support to the end users in case of any dispute on price,delivery andquality.

Carry out any other duties as directed by the immediate supervisor.Competencies Drive Vision Interactive Communication CustomerCentricity Solution Oriented Empower & Nurture TalentCollaboration & Teamwork Achievement Oriented Key ResultAreas

Purchasing activities associated with Corporate and Businessfunctions are conducted in a fair and transparent manner for allparties involved and in full compliance with the policies andprocedures of theorganization.

Improving the way the purchases and inventories are managed interms of value which accrues to theOrganization

Minimizes the commercial risks during the contract managementprocess and procurementphase.

Functional:

Knowledge in Procurement & Supply ChainOperations

Vendor and ContractManagement

Procurementskills

Productknowledge

Knowledge of contract terms andconditions

Thorough Knowledge ofINCOTERMS

Commercial NegotiationSkills

Familiarity with shipyardmaterials

Knowledge of ShipyardOperations