Document Controller
2 weeks ago
At AECOM, we're delivering a better world.
We believe infrastructure creates opportunity for everyone.
Whether it's improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.
Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy.
Here, you will have freedom to grow in a world of opportunity.
We will give you the flexibility you need to do your best work with hybrid work options.
Whether you're working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.
You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.
We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities.
No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.
We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.
When you join us, you will connect and collaborate with a global network of experts - planners, designers, engineers, scientists, consultants, program and construction managers - leading the change toward a more sustainable and equitable future.
Job Description:
Position
:
Administrative Assistant - Asset Development based in NEOM
KEY ACCOUNTABILITIES & ACTIVITIES
The Administrative Assistant will be responsible for Providing general administrative assistance to the Delivery & Innovation Division for asset development with a specific focus on document control and plan of work coordination functions including but not limited to:
- Organise, maintain and guarantee the correct filing of deliverables in the Department Sharepoint
- Support the reorganization and upgrading of Department wide Knowledge Management restructuring
- Organise, maintain and guarantee the correct naming of deliverables in the Department Sharepoint as well as in the ACONEX System
- Organise, maintain and guarantee the correct naming of other proponents or sectors deliverables for Stage Gate Approvals or as Collected data in the Department Sharepoint
- Control and ensure that information circulation follows the established protocol or Project Communication Management prior external circulation or Stage Gate Approval
- Control that documents are edited as per latest NEOM Corporate standards and templates and use of logo is appropriate
- Coordinate and manage meetings, workshops and other engagement functions required by the Division
Knowledge, Skills
and Experience
The
Administrative Assistant should be skilled in:
- Project Administrative Assistant
- Document Controlling
- AIA / RIBA standards knowledge is a plus
- NEOM ETSD standards
- ACONEX, BIMs, SharePoint and similar information management systems
- Demonstrated 5+ years experience in similar roles, with a focus of quality planning and control, document controlling, knowledge management for engineering
- infrastructure
- multidisciplinary projects.
- Experience in the region preferred
- Strong written and verbal communication & report writing skills
Qualifications:
- Bachelor's in engineering, Management, or Business Administration
- Quality system certification is a plus.
With infrastructure investment accelerating worldwide, our services are in great demand, and there's never been a better time to be at AECOM Join us, and you'll get all the benefits of being a part of a global, publicly traded firm - access to industry-leading technology and thinking and transformational work with big impact and work flexibility.
AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families.
We're the world's trusted global infrastructure firm, and we're in this together - your growth and success are ours too.
As an Equal Opportunity Employer, we believe in each perso-
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