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Data Entry Operator
2 weeks ago
OSITION OBJECTIVE
- his position is responsible to perform data entry work on appropriate software, entering, updating, researching, verifying and/or retrieving data into/from various systems, and ensuring the accuracy and confidentiality of information recorded.
- erforms related duties as assigned. K
ey Responsibilities Follow-up Daily Sales Statement and Posting:
- nsure all the reports are send on daily basis without fail
- heck and post daily sales if any pending with the support of the reports
- oordinate with the Store Managers for any query regarding past sales
- roubleshoot the errors and omissions with the help of IT personnel
- o-ordinate with Account's department for the daily sales accounting Stock Replenishment:
- oordinate with the warehouse department and ensure daily stock replenishment of the available stock and ensure goods are in good condition and easily accessible
- ource the XML file from JAFZA DC and book Sale order
- repare the invoice, book the purchase and transfer to related company
- ollect the stock maintenance sheet from stores and rectify the same with supporting documents
- repare for stock take and ensure all the goods are barcoded correctly and ensure the stock report is received from the Inventory Control department Back-office support to customers:
- Support the customers with the queries and grievances
- Coordinate with the various departments for all the backoffice support required at the stores, goods transfer, price lists, sale lists, sales certificates etc.
Purchase Booking Coordination:
- aily follow-up with the third parties in various sectors of retail business related to supply chain and distribution
- repare and update the shipping log file with the following details: N
ature of goods, supplier, port of loading, port of delivery, date of pick up instruction, collected date, ETS (Estimated Time of Shipping), ETA (Estimated Time of Arrival), weight, volume, forwarder name, Bill of lading No.
- repare and send the price list to data entry and to stores
- nvite the freight quote from at least three forwarder and finalize the best amongst them
- n case of a new supplier, arrange to prepare invoice packing list, certificate of origin in the standard format of company
- oordinate with the shipping arrival and packing details to the warehouse department in advance
- rrangement of freight bill, Transport bill, Bill of Entry and other documents
- end EXIM (Export-Import) declaration for insurance purpose to the Import Department
- repare cost sheet and get it signed by the Accounts department, send it to WMS Team along with Bill of lading, invoice and allocation sheet (barcodes, HS code wise allocation and cost lists)
- nform the stores about the delivery details and prepare the d/p register Export and
Purchase Booking Coordination:
- Confirm the allocation list with overseas and submit the same to warehouse in-charge
- JAFZA DC/AL Quoz/WMS team
- Collect the XML File and Bill of Entry and copy the same to Navision for booking the sale order and submit the same with bill of entry to Accounts Dept. to post
- nform the consignee with TCN (Transportation Control Number) and packing details, sales invoice without box transaction details
- ook the purchase of overseas location, if required
- end the transfer order details to the concerned location and ensure the documents are posted at the store level
Miscellaneous:
- repare the payment request with all the supporting documents and follow-up with Account and Finance department for the same
- repare the sale list for approval from municipality during the sale period
- end and follow-up for the price master updated list and ensure it is updated in the store's system as well
- repare Monday monthly reports, category wise sales report - week / monthly / yearly, category wise stock report; also generate the same for overseas if required
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