Snr. Secretary

POSITION OVERVIEW:
Directs and guides the administrative activities for all functions within an assigned office.

Functions may include, but are not limited to:
accounting, facilities, human resources, and/or administrative support services. Specific location will determine activity of emphasis. This administrative position may require the incumbent to exercise discretion and independent judgment in order to meet established objectives.

Experience in coordinating and administering a variety of activities enable the incumbent to relieve the manager of most day-to-day details.

May provide guidance to lower-level administrative support personnel.

SPECIFIC RESPONSIBILITIES:
Relieves manager of administrative tasks to keep the office running smoothly. Understands priorities within the office and helps ensure that they are met.

Establishes office guidelines and procedures; anticipates where problem areas may arise; evaluates alternative methods of accomplishing tasks and meeting goals; and initiates suitable action.

This may include recommendation for temporary reassignment of personnel to meet increased workload in one area or for one project.

Keeps current on all Company policies and procedures, interpreting and administering same.
May represent the office by attendance at meetings with the client or others. Keeps manager informed of all pertinent action/pending action. Has some latitude for speaking for the manager at such meetings. May make informal presentations occasionally.
Initiates reports, as appropriate, for any or all functions. Gathers, organizes, and analyzes materials; produces and distributes data in graphic, spreadsheet, or narrative format. May develop computerized logs. Develops guidelines for standard reports from each function.
May administer the group's operating budget and/or the merit budget. Gives input for initial figures; investigates, resolves, and reports to the manager on all variances. May make recommendations for out-of-policy salary actions.
Serves as liaison between group to which assigned and others within the same division, as appropriate. Ensures clear communication regarding all administrative issues.
May provide guidance to lower-level administrative support personnel, assigning work, reviewing completed assignments, and offering training and guidance. May provide input for, or complete, performance evaluations.
Performs other responsibilities associated with this position as may be appropriate.

KEY RELATIONSHIPS:
Supervision Received - Division Manager; Operations Manager
Supervision Given - Lower-level Administrative/Clerical employees (technical guidance only)
Internal Contacts - All Employees in Unit/Project
External Contacts - Clients; Suppliers; Government Agencies

EDUCATION/EXPERIENCE:

Bachelors degree in Business (or equivalent) and typically 5+ years of experience in an administrative capacity (preferably in the assigned area of specialty), including typically 3+ years of lead/supervisory experience.

SKILLS/COMPETENCIES:
Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
Ability to analyze and revise operating practices to improve efficiency.
Detail oriented and comfortable working in a fast-paced office environment
Exceptional oral and written communication skills
Superior organization skills and dedication to completing projects in a timely manner

Minimum Clearance Required to Start:

Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

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