CEO Office Manager

2 weeks ago

Dhahran Compound, Saudi Arabia Oil and Gas Job Search Ltd Full time
At Air Products, our purpose is to bring people together to reimagine what's possible, collaborate and innovate solutions to the world's most significant energy and environmental sustainability challenges. Grow with us as we embark on building tomorrow together by being the safest, most diverse and most profitable industrial gas company in the world.

Reimagine What's Possible

PRINCIPAL DUTIES AND RESPONSBILITIES
  • Responsible for all executive activities; preparation & coordination, schedule, travel, record keeping, agendas, CEO report package, minutes, correspondence and presentations.
  • Performs business analysis of various key performance indicators of the company and publishes data to all concerned parties.
  • Plan meetings and coordinates visitor activities for the CEO.
  • Research and assist with the preparation of proposals, policies and procedures.
  • Reads and analyses incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
  • Prepares expense reports, memos, letters, budget proposals and other documents, using Word Excel, Power Point and/or software.
  • Reviews company operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
  • Interfaces on behalf of the CEO with all internal and external counterparts, customers and suppliers;
  • Schedules appointments, phone coverage, travel assistance, filing, etc.;
  • Prepares documents and presentations for monthly and quarterly reports (Business Area Reviews, monthly reports, etc.);
  • Attends staff meetings, issue meeting minutes, and manages action item follow up.
  • Makes travel arrangements for the company executives.
  • Interprets administrative and operating policies and procedures, finds out background information for documents before review with CEO and gaining approval;
  • Provides other admin support to CEO , including speech and document translation.
  • Maintains confidential records and files.
  • Manage some company marketing and communication activates including internal/external communication and social media accounts.
SKILLS
  • Honest and trustworthy.
  • Willing to work long hours.
  • Respectful & Presentable.
  • Possess cultural awareness and sensitivity.
  • Flexible and works according to the needs of the organization.
  • Demonstrate sound work ethics.
EDUCATION AND EXPERIENCE
  • University degree in business, English language or related discipline, with minimum 5-7 years experiences in an Executive Assistant or related job
  • Good spoken, written English and Arabic.
  • Ability to articulate well coupled with strong influencing skills.
  • Good communication, interpersonal and decision making skills.
  • Effective written, verbal & listening skills.
  • Ability to work independently and with minimal supervision
  • Good planning, monitoring & reporting skills
  • Outstanding report writing and presentation preparation skills
  • Attention to details and high level of accuracy.
  • Good analytical and problem solving skills.
  • A good team player & have excellent team building skills.
  • Knowledge of project management processes, techniques or methodology is a plus.
  • Comfortable in an unstructured and fast-paced environment.
  • Self-starting, pro-active at gathering information & understanding an issue
We are the world's largest hydrogen producer with over 80 years of industrial gas experience. We are hydrogen and industrial gas experts delivering safe, end-to-end solutions, investing in real, clean energy projects at scale, and driving the industry forward to generate a cleaner future.

At Air Products, we work in an environment where we put safety first, diversity is essential, inclusion is our culture, and each person knows they belong and matter. To learn more, visit About Air Products.
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