Lead Portfolio Manager

2 weeks ago

Jeddah, Makkah Province, Saudi Arabia Islamic Development Bank Full time

JOB PURPOSE:


To Lead and Manage the end-to-end development projects under the King Abdullah Bin Abdul Aziz Program (KAAP) in the assigned countries.

This will involve identifying the development project(s), signing of MoU's with the relevant Authorities/Governments, engaging the stakeholders from the beneficiaries side, floating tenders, appointing contractors and consultants, mobilizing human, materials and financial resources, supervising implementation of the projects, ensuring timely completion of the projects as per the project charter and smooth handing over of projects to the beneficiaries.


KEY ACCOUNTABILITIES:

Strategy and Operational Planning:

  • Contribute to the development of strategy, work plans and KPI's for the KAAP Unit ensuring their alignment to IsDB strategies and KAAP mandates.
  • Contribute to the development of policies, procedures and guidelines for the KAAP Unit and ensure their effective implementation and compliance across all work areas by all stakeholders.
  • Contribute to the preparation of Unit's annual budget ensuring all resources (human, materials and financial) are adequately provided to meet the business requirements and achieve the Unit's strategic objectives.
  • Prepare and arrange to get the Memorandum of Understanding (MoU) signed between IsDB, KAAP and the relevant Government/Authority in the target country.

Project Management:

  • In coordination with the Head of KAAP and relevant stakeholders in IsDB, identify relevant development projects, around the world, to meet the existing and emerging needs of the Muslim communities in the chosen areas.
  • Prepare Project Charters for the identified projects taking into account the quantum of investment and other resources required, clearances required from the relevant authorities/government agencies, time to complete the project and the number of people benefitting from the projects.
  • Seek necessary approval from IsDB and KAAP to implement the project.
  • Timely prepare all technocommercial documents for the selected project and float RFP's / Tenders to obtain quotation / tender from the qualified contractors.
  • Appoint Consultants to prepare project designs, oversee the project execution and obtain necessary clearances/approvals from the relevant authorities.
  • Participate in the Tender Committees to evaluate the tenders/ proposals and appoint the most eligible contractors for the project.
  • Prepare a Project Plan, communicate the same to the Consultant and Contractor and ensure progress of the project as per the agreed plans.
  • If required, source and recruit qualified local staff and assign to the projects after providing necessary induction and training.
  • Monitor the progress of the project as per the Project Plan, flag any quality or delivery issues with the Contractor and resolve the same in a timely manner to avoid delays in completing the projects.
  • Ensure obtaining necessary clearances/approvals, from the relevant authorities, whenever required to ensure smooth progress of the project.
  • On completion of the project, carry out necessary quality checks with the help the appointed Consultants, prepare a Snag List, share the Snag List with the Contractors and agree on rectifying the snags.
  • On satisfactory completion of the project, arrange takeover and approve payments as per the contractual terms of the project.
  • Arrange smooth handing over of the project to the representatives of the beneficiaries
  • Whenever necessary, prepare/manage media materials related to specific projects and/or program in general.

Management Reporting:

  • Prepare and submit periodic reports to the Head of KAAP, President of IsDB and the Office of King Abdullah Humanitarian Foundation on the progress of ongoing projects, feedback on the handed over projects and any other relevant information.
  • Report to the President-IsDB or KAAP Office, any problems faced during the project implementation stage, that may require their interventions.

Knowledge Sharing and Development:

  • Keep abreast with the development interventions being carried out by other agencies, share best practices and identify areas where IsDB and KAAP and make contributions.
  • Share knowledge and experience of KAAP projects with other Units within IsDB and seek opportunities for joint collaborations.
  • Coach, mentor and develop junior staff in the Unit.
  • Participate in setting Unit and Individual objectives, monitor the same on regular basis and ensure achievement by all.
EDUCATION, CERTIFICATION & EXPERIENCE

Academic and professional qualifications:

  • Bachelor's degree in Engineering. Certification like PMP would be preferred.
  • Minimum 10 years of experience in handling endtoend project implementation, preferably in a multilateral sector, of which minimum 3 years in the managerial / supervisory role.
Languages

  • English
  • Mandatory


 Arabic
  • Mandatory


 French
  • Preferred

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