Exemption Request Management Analyst

2 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia Local Content And Government Procurement Authority Full time

JOB PURPOSE:

Assist in facilitating Committee's operations, offering administrative support, and handling exemption request follow-ups. In addition to organizing meetings, managing calendars, preparing documents for meetings, and ensuring policy compliance.

KEY ACCOUNTABILITIES:

Description

Committee Management

§ Coordinate and facilitate Committee's meetings, including confirming attendees, date and time, location, and managing travel logistics.

§ Assist in the preparation and distribution of Committee meeting agenda to the Chairman and Committee members.

§ Assist in the documentation of meeting minutes after the meeting.

§ Coordinate and facilitate the Committee meetings calendar on an ongoing basis.

§ Assis in the documentation of Committee meetings minutes, decisions and discussions, action plans, votes, etc., as applicable.

§ Coordinate and follow up on action plans coming out of the Committee meetings to relevant parties.

Administrative Support

§ Coordinate the administrative services to the Committee, including calendar management, mail management, drafting of routine correspondence, responding to telephone calls, etc.

§ Prepare the required Committee documents, such as invoices, reports, memos, and other administrative records; ensure that effective record management and document retrieval processes are set in place.

§ Coordinate the office equipment, supplies, and other day-to-day needs to ensure smooth running of the secretariat operations.

Requests Support

§ Assist in requests follow-up with the exemptions management unit to ensure adherence to Policies, procedures, and SLA's.

§ Assist in creating and maintaining requests databaseincluding products, quantities and contracts value.

§ Assist in answering inquiries of exemption requesting entities and other entities in regard to exemptions.

Policies, Systems, Processes, Procedures, Standards and Reports

§ Follow all relevant functional policies, processes, standard operating procedures and instructions to ensure consistency of controlled activities.

§ Assist in the preparation of timely and accurate reports and functional deliverables to meet the functional requirements in order to achieve the desired efficiency and performance excellence.

Related Tasks

§ Perform any other related tasks and duties as directed.


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