Procurement Assistant

2 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia Parsons Full time

POSITION OVERVIEW:


Participates in a variety of procurement functions to ensure quality, efficiency, and timeliness of services provided to clients and project personnel.

May provide services for a specialized area of Procurement (e.g., Traffic Specialist, etc.) on medium to large projects. Specific assignments depend upon project requirements. The incumbent at this level is expected to be technically proficient in a particular area of specialty.

SPECIFIC RESPONSIBILITIES:
Contacts suppliers to ensure equipment and materials are delivered to job sites in support of construction schedules. Follows up on assigned purchase orders to ensure adherence to terms and conditions. Initiates action, as required, to resolve any supplier problems which might adversely affect project requirements and construction schedules.

Collaborates with Buyers in the pre-award solicitation process.

Prepares bidders lists, issues Request for Quotations, receives and analyzes bids, prepares bid analysis summaries, and may make recommendations for purchase order awards.

May prepare Purchase Orders and revisions as required.


Assists in post-award activities such as obtaining final vendor data and invoices from suppliers, inputting data into DMCS for supplier performance evaluations, and preparing for closeout and storage of all records.


Serves as primary contact for the distribution of procurement documents, reports, and correspondence to project management, engineering, and other non-procurement disciplines.


May analyze draft material requisitions, including reviewing for completeness and accuracy, suggesting possible revisions, and forwarding to project engineering for further processing.

Ensures appropriate logging of action taken.

Monitors bid requests, bid analyses, and the preparation of purchase orders to ensure timely action. Maintains purchase order records, including history of follow up contacts with suppliers.


Oversees the timely maintenance of purchase orders on DMCS to ensure current status, as well as the coordination, publication, and distribution of project material/equipment status reports.

Oversees the maintenance of purchase order records, including history of follow up contacts with suppliers.


May serve as Traffic Specialist, providing arrangements for the safe, most economical delivery of materials and equipment by selecting the best available transportation modes, carriers, rates, and routing.

Participates in the negotiation of contract rates for project and client approval. Performs analytical studies of available modes of transportation, rates, routing, quality of service, transit times, and specialized services offered.

Performs other responsibilities associated with this position as may be appropriate.

KEY RELATIONSHIPS:
Supervision Received - Procurement Manager; Project Manager
Supervision Given - Lower-level Procurement personnel (technical direction only)
Internal Contacts - Discipline Engineers; Project Engineers
External Contacts - Clients; Suppliers; Government/Industry Agencies

EDUCATION/EXPERIENCE:


Bachelor's Degree in Business Administration or Economics (or related field) and typically 4+ years of related work experience is required.


SKILLS/COMPETENCIES:


Procurement experience with a major engineering and construction firm or industrial supplier, good written and oral communication skills, and a proficiency in utilizing DMCS is preferred.

In addition, a working knowledge of vendor data control, expediting, and other purchasing activities is required.

Minimum Clearance Required to Start:

Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

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