Lead Document Controller
2 weeks ago
Job Description and Qualifications
***Provide document control / supplier data management service as part of the Air Products regional Document Control Team, supporting one of the world's largest Green Hydrogen facilities to be built in the Kingdom of Saudi Arabia. Ensuring competitiveness, successful project execution and productive internal and external interface.
- Deliver and execute/implement document control plans and procedures, in compliance to the Air Products Standards to suit the project execution strategy and needs from both internal and external aspect. Provide accurate and timely document control / supplier data management input to the project execution team and work within the project applicable procedures and process workflows.
- To fulfil the requirements of the position the incumbent must develop collaborative working relationships with Global Engineering, Manufacturing, Technology & Equipment (GEMTE) team members, along strong business leadership with all internal functions.
As Lead Document Controller, you will:
Provide DCC leadership role
during the absence of the Document Control Manager (DCM) to ensure smooth operation of the entire Document Control Centre (DCC)
Provide valuable DC supports and inputs in the configuration and utilization of the Corporate Document Management System (including Supplier Data Tracking & Approval) Tool and functional discipline work processes to provide reliable and consistent project document management / supplier data services in support of the Execution and Engineering Teams to meet the project, regional/global project portfolio and business requirements.
- Be motivated to help achieve an
industry leading regional project Document Control / Supplier Data Management team responsible for all project execution/engineering/vendor documentation for projects executed in the region, between both internal and external parties, in accordance to approved AP work instructions or project specific requirements in the project contract.
Undertake daily coordination and administration for the project Electronic Document Management System (EDMS) - e.g. OpenText and Aconex (including SharePoint)
- Help
maintain the capabilities of the regional Document Management team to ensure high levels of support to meet the business needs across the broad portfolio of offerings. - Provide close
collaboration with and support across the other regional and global teams to ensure effective resource sharing, lessons learned, best practices and the development of appropriate work processes and procedures across the global execution teams. - Liaising with the project team, project management and site construction team daily.
- Provide support and guidance to the Project Execution and Engineering Teams on the status of project document review/approvals, and overdue documentation.
- Support the client and external vendors with the Air Products Document Management system tool and work process support as required.
- Organize and maintain the project Master Document Register.
Minimum Requirements and Qualifications
-
Global Project Document
Control Experience: Proven skills and experience of document control / supplier data management for projects on global basis, supporting projects executed by multiple engineering offices. Understanding of a variety of project types, structures including sale of gas (SOG), third party sale of equipment (SOE) and joint ventures.
-
Flexibility.
- Potential to travel internationally to other regional engineering offices as well as domestically to support project / organizational needs. Flexibility to work additional hours to meet project deadlines during periods of peak workload will also be required.
Culturally astute. Experience and ability to work with different cultures associated with multi-region project execution, and to therefore achieve success with a multi-cultural team. Experience of Customer and external stakeholder regional cultures, and ability to achieve success with those cultures
-
Core competencies: Detailed working knowledge of project document management tools and systems. Proven skills in document management coupled with strong teamwork skills and a broad knowledge of project execution / engineering organization structure and roles
As Lead Document Controller, you will have:
- Minimum of 10 years work experience in Project Execution / Project Document Controls in a large-scale project
- Experience in leading and training a group of Document Controllers and Project Administrators
- Strong working knowledge of OpenText,
Aconex, MS SharePoint is desirable. - Strong ability/capability in conducting different levels of trainings in the use of EDMS (Aconex)
- Strong Document Control background covering the complete document life cycle at different stages/phases of the project
- Ability to work within an established team to achieve targets and goals.
- Stron
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