document controller
2 weeks ago
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Company Name: Atkins
AtkinsRéalis business is one of the largest multidisciplinary, multi sector engineering design consultancies.
As one of the world's most respected design, engineering, and project management consultancies with a leading track record in the defence sector, AtkinsRéalis are ideally placed to respond to this market. We have a broad establishment and proud, 50 years history throughout the Middle East region.
We provide a full range of design, engineering and project management services for buildings, transportation, and other infrastructure programmes.
AtkinsRéalis in the Middle East now employs around 2,000 staff serving Gulf clients across all market sectors from offices in Abu Dhabi, Al Ain, Doha, Dubai, Jeddah, Kuwait City, Manama, Muscat, Riyadh, and Sharjah.
Created by the integration of long-standing organizations dating back to 1911, AtkinsRéalis is a world-leading professional services and project management company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in key strategic sectors such as Engineering Services, Nuclear, Operations & Maintenance and Capital. News and information are available at or follow us on LinkedIn.
Job Description- Document Controller:
Purpose:
To assist with the provision of a successful and proactive Document Controller for part of the AtkinsRéalis Saudi Arabia, Middle East business.
Responsibilities
- Attend the Saudi National Training Programme, Document Control workshops and relevant training sessions
- Manage and control project documentation in accordance with project procedures
- Ensure identification of documents and compliance with standard templates and format
- Perform quality and compliance checks on all documentation received and before issuing.
- Responsible for the collection, distribution, and storage of controlled documents, including being watchful of documents moving in and through the project to validate correct processing and recording.
- Ensuring all metadata is supplied and properly registered into the system.
- Providing Document Control support to project team members in retrieving documents
- Register the receipt of documents from contractors
- Transmit documents to internal and external parties for review and information
- Transmit the comments on documents back to originators
- Ensure that all issued project documents are correct in accordance with document control procedures
- Maintain document filing & retention system for hard copy and electronic originals of documentation
- Keep up to date all incoming and outgoing submittal and correspondence logs.
- Assist with queries on documentation requirements and submissions
- Hand-over of documentation to the Client Document Controller
- Close out and archive project at end of shelf life
Requirements
- Fluent in Arabic and English
- Proficiency in Microsoft Office Suite
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Customer service attitude
- High school degree or above
- Years of experience: 5
Rewards and Benefits
We offer an excellent package which includes:
- 26 working days annual leave (6-day work week)
- Medical and life insurance cover.
- Company gratuity scheme.
- Discretionary bonus scheme.
- Annual flight allowance to point of origin.
- EmployeeAssistance Programme – 24-hour free advice on financial, legal and family care specialists and also access to personal health, fitness and nutrition consultants.
AtkinsRéalis is committed to eliminating discrimination and encouraging diversity amongst our workforces. We aim to provide quality and fairness for all job applicants and employees and not to discriminate on grounds of gender, marital status, age, race, ethnic origin, religious conviction or disablement. We oppose all forms of unlawful treatment and discrimination.
Our aim is for the company to be representative of all sections of society and that each employee feels respected and able to give their best. We are committed to a policy of treating all our employees and job applications equally.
We pursue this commitment by:
Having clear and concise procedures and guidelines for both line managers and employees to ensure policies are fully understood and implemented.
Complying with the relevant employment legislation and codes of practice.
Ensuring that all existing employees, potential employees, colleagues and customers are treated equally and with respect.
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