Operations Manager

2 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia VICE MEDIA GROUP Full time
The Operation manager leads all efforts to manage the VICE office in Ryadh

VICE Jax is a joint venture between VICE and a large Middle East media partner.

VICE Jax's primary directive is to create a leading platform for quality digital Arabic content centered on modern Arab youth culture anchored in Saudi Arabia.

The expectation of this role and others connected with VICE Jax is that you will work on VICE JAX project as well as other VICE Media lines of business including VICE and Virtue (VICE's creative agency) projects throughout the Middle East and Africa.


ROLES AND RESPONSIBILITIES

  • Manage onstaff team coordinate schedules, provide tasks, provide support and feedback, ensure there is coverage at all times
  • Manage vendor relationships for all third party vendors (kitchen stocking, cleaning, security, plumbing, HVAC, general maintenance, etc) oversee scheduling of services, financial & performance reviews with current vendors and procurement process when new services are required
  • Maintain overall cleanliness and functionality of the office ensuring everything is in good working condition in a prompt manner, determine and schedule repairs, oversee renovations projects, supervise safety inspections
  • Documentation of all repairs and maintenance issues
  • Manage ID card process and security access procedures for the office, enforcing regulations set by our Security team
  • Manage office events and onsite filming
  • Manage mailroom operations incoming mail/packages, enforce security protocols for mail, inventorying, organization, distribution, as well as outgoing shipments
  • Manage procurement, stocking and inventory of supplies
  • Coordinate and supervise office seating and moves
  • Manage purchase orders, invoicing and expense report processes, track OpEx and CapEx budgets, seek efficiencies for departmental savings
  • Serve as point of contact with Landlord
  • Maintain organization and inventory for our storage spaces (onsite and offsite)
  • Plan, evaluate and improve intradepartment policies and work with Head of Global Facilities on companywide consistency of those procedures
  • Onsite lead for all employee support requests internal "client services"
  • Build and maintain strong working relationships with executives, department leads and staff and deliver results based on their needs
  • Work closely with colleagues in HR, IT, Security, Risk and Community on joint initiatives and projects
  • Be oncall, as needed, and ensure that there is 24hour emergency coverage for the office at all times
  • Create a positive atmosphere of professionalism and support

QUALIFICATIONS

  • 5+ years prior facilities experience (with experience managing a team of staff and vendors)
  • Passionate, motivated, confident and enthusiastic
  • Proactive and solutionoriented
  • Highly organized and resourceful
  • Balance, adapt to and prioritize many tasks in a fastpaced environment with strong followup skills, work well under pressure
  • Have strong sense of accountability, discretion, and integrity
  • Take initiative, think strategically, develop and manage projects
  • Work collaboratively and professionally as a team member
  • Interact and communicate professionally and effectively at every level with executives, senior management, all employees, as well as outside vendors and contractors
  • Excellent verbal and written communication skills
  • Dependable attendance & punctuality

LOCATION

ABOUT VICE MEDIA GROUP
VICE is the world's preeminent youth media company and content creation studio.

Launched in 1994, VICE now operates in over 30 countries and distributes its programming to hundreds of millions of viewers each month across digital, linear, mobile, film and socials.

VICE includes an international network of digital channels; a television and feature film production studio; a magazine; a record label; an in-house creative services agency; a book-publishing division; and an international TV network
- purporting to be recruiting on behalf of Vice Media, it is not legitimate_
- ,_
- _
- and you should not engage._

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