Creditors Clerk

Job Description

• RCL FOODS is on the hunt for an experienced Creditors Clerk to join our dynamic Accounts Payable team, based at our National Office in Westville, Durban.
• The successful incumbent will report to the Creditors Controller and will maintain the records of every supplier vendor that enters into a transaction with the Business.

Minimum Requirements

• Matric with mathematics and accountancy
• Relevant Tertiary qualification would be advantageous
• 1 - 2 years Creditors clerk experience
• Syspro experience would be advantageous

Duties & Responsibilities

• Invoices and Credit Memo Processing
• Oversee the matching of invoices / credit memo's with Syspro receipts in the GRN account.
• Oversee the checking of invoices / credit memo's to ensure compliance with VAT legislation.
• Verify supplier details on invoice match to Masterdata on Syspro.
• Oversee the capturing of invoices / credit memo's into the Syspro system.
• Ensure invoice queries are logged onto the Sharepoint system and perform follow up for resolution
• Investigate and resolve any differences between supplier statements, invoices and receipts and/or purchase orders.
• Ensure supplier invoices and supplier statements are correctly collated.
• Prepare creditors reconciliations monthly before payment runs and reconcile creditor statements to Accounts Payable trial balance and payment due.
• Query Management Accountability for all queries logged on Sharepoint
• Solve all creditor queries and liaise with the responsible individuals to ensure communication of the solution.
• Follow up and resolve long outstanding queries on recon with suppliers.
• Resolve queries identified by Creditor Administration Clerks and drive the process until queries are resolved.
• GRN Management Perform monthly review of GRN balances for suppliers
• Follow up on long outstanding balances for reversal
• General and ad-hoc Administration File and safeguard records within area of responsibility.
• Compile ad hoc spreadsheets and analysis when required.
• Ad hoc requests from Controller and / or AP Accountant Information and Data management Ensure team members accurately and regularly capture data onto Syspro to enable access to reliable data and reporting for trend analysis and decision making.