Administrative Assistant – Office Assistant

3 weeks ago


Pretoria, Gauteng, Saudi Arabia Tshwane University of Technology Full time

The Directorate of Extracurricular Development has Part-time positions from 1 May 2024 to 31 December 2024 for Administrative Assistant – Office Assistant in Pretoria, Arts & Arcadia, Ga-Rankuwa, Soshanguve, Mbombela and eMalahleni campuses.

Critical Performance Areas

  • Minutes taking
  • Assist with report writing
  • Assist with booking of venue
  • Assist with all office work
  • Assist during events, tournament s and performances
  • Assist with the recruitment of students for various clubs and groups
  • Assist with the recruitment of ambassadors
  • Liaise with ambassadors on behalf of the practitioner and other staff
  • Attend workshop and training organised by the directorate
  • Keep records
  • Ensure that movie shows take place at least twice per months
  • Ensure that students attend directorates events in large number, and keep records
  • Ensure that attendance register is available and completed in all events
  • Liaise with internal and external stakeholders
  • Assist with the planning and organising the beauty pageant events, and other events organised by the directorate
  • Support daily operations in an office setting
  • Run errands on behalf of practitioner and other staff, make copies, print, or fax documents.
  • Play a critical role in keeping the office a positive, welcoming and productive environment
  • Assist with developing activities calendar
  • Welcome visitors, staff and clients
  • Perform any other tasks assigned

Minimum Requirements
Academic qualifications:

  • A National Senior Certificate or equivalent

Experience

  • One-year experience in Office Management

Other requirements:

  • Available to work during office hours, after hours and weekends.
  • Able to work at least 19 hours per week
  • Available to travel nationally and internationally with the club when opportunity presents itself.
  • Interpersonal and communication skills
  • Computer skills including PowerPoint presentation
  • Data analysis skills using graphs and charts


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