Supply Chain Management

3 weeks ago

Johannesburg, Gauteng, Saudi Arabia ETDP SETA Full time

Job Purpose:

  • To ensure compliance with PFMA, National Treasury Regulations, and other relevant legislation in managing the procurement of goods and services. The SCM Manager will also coordinate and collaborate with suppliers,
  • intermediaries, third-party service providers and customers for strategic sourcing, procurement, conversion, and logistics management services.
  • The successful incumbent will be based at the ETDP SETA Head Office in Johannesburg and will report to the Chief Financial Officer.
  • The successful candidate must meet the following minimum requirements:

Minimum Requirements

  • A National Senior Certificate Matric plus a Bachelor's Degree NQF level 7 in Supply Chain Management, Procurement, Accounting, Financial Management, Public Administration or Public Management.
  • A Postgraduate Degree NQF Level 8 in the relevant field of study is required.
  • Professional membership with CIPS would be an added advantage.
  • A minimum of seven 7 years' experience in a Supply Chain Management SCM environment, of which three 3 years of experience must be at a senior management level in the public sector environment.
  • Extensive experience in logistical support, preferential procurement, and BID committee processes and practices.
  • Draft, manage and interpret contracts.
  • Extensive knowledge of legislation regulating Supply Chain Management; experience implementing PFMA and National Treasury Regulations and a general understanding of BBBEE Act requirements in line with Procurement compliance will be preferred.
  • Extensive knowledge of regulatory frameworks such as PMFA, Treasury Regulations, PPPFA, B-BBEE Act, SCM policy and Asset Management Frameworks.
  • Experience in the public sector environment will be advantageous.
  • Attention to detail, ability to work under pressure and meet deadlines under challenging circumstances.
  • Advanced computer skills in MS Office packages.
  • Sound written and verbal communication skills.
  • Strong report writing and problem-solving skills.
  • Ability to analyze situations and arrive at the best possible solution.
  • Ability to determine correct prices and quality as well as negotiate on behalf of ETDP SETA.
  • A valid certified driver's licence is essential.

Knowledge, Attributes and Skills Required

  • Management and supervision of subordinates.
  • Good leadership, communication, negotiation, conceptual and analytical skills.
  • Financial management skills.
  • Strategic and analytical thinking skills.
  • Interpersonal and stakeholder management skills.
  • Cross-departmental query resolution and decision-making skills
  • Strong time management and organizational skills.
  • Adaptability and flexibility.
  • Comfortable working in a fast-paced environment.
  • Professional with astute attention to detail.
  • Integrity and the ability to deal with confidential information is essential.
  • Stress tolerance and working well under pressure.

Duties and Responsibilities

  • Develop and oversee the implementation of the supply chain management system.
  • Develop the procurement plan to align with ETDP SETA's annual performance plan and ensure execution in accordance with National Treasury guidelines.
  • Comply with the National Treasury requirements in all aspects of the SCM processes for which the SCM Unit is responsible.
  • Develop, review and update SCM policies and practices in line with the legislative or regulatory changes.
  • Establish the bid specification, bid evaluation, and bid adjudication committees and oversee their proper functioning.
  • Approved demand management process effectively managed, including needs assessment, categorization of commodities, availability of funds, market assessment, and industry analysis, identifying procurement methods,
  • identifying preferential procurement policy objectives, specifications/terms of reference, and life cycle costing.
  • Identify preference points system and appropriate goals per commodity regarding preferential procurement policy objectives.
  • Oversee the development and utilization of a supplier database.
  • Oversee and manage the bid/quotation process.
  • Ensure that the procurement process for all goods and services is adhered to in terms of the applicable policies and procedures.
  • Manage the annual SCM risk assessment, development of the SCM risk universe and risk response plan.
  • Eliminate and mitigate any supply-related risks in executing the SCM objectives.
  • Develop procedures to prevent or report on any irregular, unauthorized, fruitless, and wasteful expenditure.
  • Prevent and eliminate financial mismanagement in the SCM process by ensuring value for money in the payment of goods and services received by ETDP SETA.
  • Develop and monitor the SCM risk register and provide quarterly reports on progress in implementing risk mitigation strategies with estimated risk mitigation accomplishment dates.
  • Set performance objectives for the team by cascading corporate initiatives into individual performance contracts.
  • Manage SCM staff, including quarterly performance monitoring by conducting appraisals and ensuring ongoing training and development of SCM employees.
  • Produce monthly and quarterly reports in compliance with National Treasury and DHET requirements.
  • Report on supply chain management information to internal and external stakeholders as required.
  • Advise accurately on all SCM related matters to the Chief Financial Officer.
  • Perform other duties as delegated by the Chief Financial Officer

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