Boys Junior Prep School Receptionist and Front Office Assistant

1 month ago

Johannesburg, Gauteng, Saudi Arabia ST Peters Preparatory Schools Full time

Duties

  • Greet and welcome boys, parents and visitors positively as soon as they arrive at the Boys JP.
  • Direct visitors to the appropriate person and office or classroom.
  • Answer, screen and forward incoming phone calls.
  • Ensure reception area is tidy and presentable, with all necessary stationery and materials e.g. pens, forms and brochures.
  • Provide basic and accurate information in-person and via phone/email.
  • Receive, sort and distribute daily mail/deliveries.
  • Maintain security by following safety procedures and controlling access via the reception desk take note of all St Peter's Safety & Security Policies and requirements, including ensuring class lists at Emergency points both upstairs and downstairs are always up to date; issue exit slips and record exits should pupils leave early.

Requirements

Required Qualifications and Experience

  • Matric.
  • Tertiary qualification is an advantage.
  • At least 5 years experience in administration.
  • Proficient in MS-Office.
  • Experience working with children.
  • Hands-on experience with office equipment e.g. laminating machines and printers.

Candidates should have the following attributes:

  • The ability to work under pressure, prioritize and schedule workflows.
  • Excellent communication and written skills.
  • Attention to detail.
  • Ability to be resourceful and proactive when issues arise.
  • Excellent organizational skills.
  • Multitasking and time-management skills, with the ability to prioritize tasks.

Customer service attitude.

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