Events Internship
3 months ago
Cape Town, Western Cape, Saudi Arabia
Energy Capital & Power
Full time
Job Description
- Assist in the planning and execution of events, including conferences, exhibitions, and trade shows.
- Help with the scheduling and coordination of event timelines and logistics.
- Communicate with vendors, venues, and suppliers to coordinate event logistics.
- Assist in negotiating contracts and managing vendor relationships.
- Support the marketing team in creating promotional materials and campaigns for upcoming events.
- Help manage social media accounts and promote events through various channels.
- Assist with the registration process, including managing attendee databases and responding to inquiries.
- Prepare and distribute badges, tickets, and other registration materials.
- Provide on-site support during events, including setting up booths, managing registration desks, and assisting attendees.
- Handle troubleshooting and resolve any issues that arise during the event.
- Help with the creation and management of event content, including presentations, programs, and speaker materials.
- Assist speakers and presenters with their needs and ensure they have the necessary resources.
- Perform various administrative tasks such as data entry, filing, and managing communication.
- Assist with the preparation of event reports and post-event evaluations.
- Engage with attendees, sponsors, and exhibitors to build and maintain relationships.
- Collect feedback and suggestions from participants to improve future events.
- Assist in the setup and breakdown of event spaces, including arranging furniture, setting up equipment, and ensuring everything is in place.
- Manage the inventory of event supplies and materials.
- Help track event budgets and expenses, ensuring costs are within the allocated budget.
- Assist in the preparation of financial reports related to event expenditures.
Qualifications
- Matriculation
- Studied/studying towards Events Management and/or PR diploma/degree
- Communication Skills: Strong verbal and written communication skills to interact with clients, vendors, and attendees.
- Organizational Skills: Excellent organizational abilities to manage multiple tasks and deadlines.
- Attention to Detail: Keen attention to detail to ensure all aspects of the event are well-coordinated.
- Team Player: Ability to work effectively as part of a team and support various departments.
- Adaptability: Flexibility to adapt to changing circumstances and handle unexpected challenges.
- Customer Service: Strong customer service skills to assist attendees and address their needs.
- Tech Savvy: Proficiency with event management software, social media platforms, and office applications.
- Problem-Solving Skills: Ability to troubleshoot issues and provide solutions quickly.