Procurement Function Lead

3 weeks ago

Tabuk, Saudi Arabia NEOM Full time
Overview

 Position

Procurement Functional Lead – Marketing Category

Job Code

Reports to

Procurement Manager / Category Manager

Direct Reports

Division

Procurement

Department

Procurement

Role Purpose

The Procurement Functional Lead – Marketing Category drives the procurement of low to high complexity project packages and supports the Procurement Manager, Category Manager, Procurement Director and Category Director on the execution of the procurement for projects, working effectively with internal departments, external stakeholders, and other members of the Procurement team.

While carrying out procurement activities, the Procurement Functional Lead is the single point of contact of internal Marketing stakeholders. The Procurement Functional Lead provides commercial leadership in project teams, developing and executing creative strategies to ensure work is conducted with rigorous professional standards in full compliance with NEOM governance.

Responsibilities

 Key Responsibilities, Accountabilities and Activities

Policies & Procedures

  • Manages the Procurement of packages under the Marketing Category following NEOM policies, procedure, and processes.
  • Assesses governance documents and suggests improvements to category and contracting strategies.

Contracting Strategies & Tender Plans:

  • Reviews End User Scopes and advises most appropriate tendering and contracting strategy.
  • Examine scope of work and other information provided by End Users and/or consultants for completeness and consistency.
  • Delegates tasks to the Marketing buying team as appropriate

Tender Documents:

  • Examine Tender Documents to be issued for quality check.
  • Provide guidance to the Marketing buying team when preparing comprehensive ITT packages: develop Expression of Interest (EOI) Pre-Qualification requests, conduct EOI / PQQ's, evaluate EOI / PQQ responses

Tender Period:

  • Provide guidance to the Marketing buying team regarding communication, bidder's queries, and Tender Addendums during the tender period with necessary input from the End User where required.

Tender Evaluation:

  • Attend technical and commercial bid openings.
  • Cross check evaluation of the technical submissions and evaluation of the commercial bids.
  • Checks and finalizes recommendation for award for Notice of Award together with the Marketing buyer.
  • Delegates tasks to Marketing buying team as appropriate

Contract Formation:

  • Cross checks contract documents for signature and execution.
  • Guides the Marketing buying team in issuing Letter of Reward and Regret as appropriate.

Contract Administration

  • Provides advice on all contractual issues during the complete life cycle of the Contract until the contract closes out.
  • Monitor supplier performance to ensure targets are met and identify ways to improve the supply chain process with suppliers
  • Delegates tasks to Marketing buying team as appropriate

Document Auditing

  • Ensures effective document records are retained and audit and performance management mechanisms are in place.
  • Delegates tasks to Marketing buying team as appropriate

Management / Leadership

  • Coaches the Marketing buying team members to develop new insights from analysis and leading to a deliver solid set of actionable recommendations.
  • Identifies opportunities and leads efforts for cost reduction and increased efficiencies.
  • Provides technical advice on specifications, supply, and logistics arrangements to facilitate efficient procurement, clearance, storage and distribution of supplies and equipment, services and works to be delivered.
  • Assesses supply operations and control mechanisms and advise on appropriate actions.
  • Works with the other NEOM Sectors and Departments, as required.
  • Ensures preparation of status reports required for budget reviews, schedule analysis, annual reports, or other reports as may be required.
  • Is accountable for quality and timeliness of critical deliverables and communications.

COMPETeNCIES, Skills & Knowledge

 Communication Skills

  • Has excellent written and verbal communication skills.
  • Able to communicate effectively with mid-level and senior stakeholders across different departments.

Ownership / Accountability / Dependability

  • Able to determine the actions, risks and end results required to get the job done.
  • Able to respond appropriately in unplanned and unforeseen circumstances.

Skills

 Analytical Skills / Problem Solving / Decision Making

  • Has advanced analytical interpretation and problem-solving skills.
  • Has advanced problem-solving skills and techniques - able to understand and carry out spend analysis; draw out conclusions and fact-based decision making from this.

Expertise and Technical Knowledge

  • Has excellent Knowledge of Procurement processes and procedures.
  • Has advanced document drafting and contract formation skills.
  • Has a strong knowledge of procurement concepts, processes, activities, and trends.
  • Is highly numerate, with highly developed analytical skills using qualitative and quantitative data.
  • Is knowledgeable of procurement/materials practices, economic principles, international codes, standards, procedures, and specifications.

IT Skills

  • Is an advanced user of Microsoft Office programs including Word, Excel, and PowerPoint.
  • Has a hands-on experience with ERP systems, especially SAP, ORACLE
  • Has a hands-on experience with e-procurement (SAP ARIBA, COUPA) solutions preferred

Leadership

  • Lead by example, promoting the highest standards of conduct, integrity, and probity.
  • Ability to coach / lean members of the Procurement team.

Innovation

  • Ability to think about and suggest ideas, which add value to the project procurement.

Planning Skills

  • Ability to plan deliverables, milestones, and sign-off points.
  • Ability to schedule and monitor activities to achieve organizational goals.

Influencing / Negotiation

  • Recognizes when to use different negotiation approaches and builds trusting relationships when resolving conflicts.
  • Successfully achieves results through persuasion and confident communication. Develops trust and uses logic, reasoning, and bargaining strategies to gain commitment with internal and external stakeholders.

Qualifications

 BACKGROUND, QUALIFICATIONS & Experience,

Qualifications:

  • Required: Marketing, Indirect Procurement, Commerce degree level plus formal contracting experience.
  • Desirable: Procurement Qualification (e.g. CIPS, equivalent or relevant Masters)

Experience:

  • Minimum of 5-8 years of experience in Procurement organizations with at least 5 years applicable experience in procurement of services and of those, at least 3 years applicable experience in Marketing category procurement.
  • International and Middle East experience advantageous.
  • Expert knowledge of procurement concepts, processes, activities, and trends
  • Experience of developing contracts and relationship management with vendors
  • Experience in drafting contract documents across various stages of the project lifecycle (e.g. SOW, Charter, progress reports, Gantt charts, etc.)
  • Experience of Marketing projects and services.

Other requirements:

  • Strong stakeholder management
  • Fluency in English.
  • (Arabic is advantageous but not essential)

MAIN Stakeholder CONTACT Points

Internal

External

  • Sector Heads/Executive Directors
  • Project Managers
  • NEOM Regions' Marketing teams
  • Supplier Relationship Management Department
  • Procurement team and other departments and teams across NEOM
  • Marketing providers and agencies
  • Contractors, Consultants, Suppliers, and all Vendors of external organizations.

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