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Lead Project Administration Officer

4 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia Zutari Full time

Description

Zutari: Co-creating an engineered impact.

Zutari formerly known as Aurecon is a well-established, management-owned engineering firm with almost 90 years' experience. As human-centred engineering consultants and advisors, we are trusted by our clients, business partners, communities, and other stakeholders across Africa and Middle East.

We co-create engineering solutions that have a positive impact and improve people's lives. Zutari values inclusion and recognises the importance of a diverse, talented workforce, believing that people need other people to succeed.

What kind of talent do we pursue?

We employ people with the right attitude and a positive mindset, who are motivated by doing the right thing, getting things done and share a sense of urgency. People who have an impact in our teams and broader community. People who think differently and connect with those around them to co-create new opportunities and leave a meaningful legacy.

What will you do?

In this position you will join our office in Riyadh and will be required to assist with administrative duties mentioned below across the business unit on a daily basis.

We know the work we do is vital in assisting our world's economic development and, it's the technical expertise and the depth of knowledge of our people that really sets us apart. Here are the key things you will do to 'bring ideas to life':

  1. Provide Administrative Support to the KSA Leadership Team including minutes of meeting etc.
  2. Supporting the KSA Leadership Team with diary management.
  3. Formatting and setting up reports for bid submissions.
  4. Manage and coordinate the Prequalification with vendors and clients.
  5. Attending to project and unit administrative assistance.
  6. Monitor and manage office supplies inventory, ensuring necessary materials are always available.
  7. Manage incoming and outgoing communications, including emails, phone calls, and written correspondence.
  8. Arrange travel itineraries, accommodations, and transportation for executives and project teams as needed.
  9. Oversee daily office operations, ensuring a well-organized and efficient work environment.

What can you bring to the team?

Firstly, you will share our genuine passion for re-imaging engineering and be someone that actively pursues continuous learning to help shape the future. You will also need a Bachelor's qualification with at least minimum 8 years' experience as an Executive assistant or Project Coordinator role with exceptional organisational skills.

This role is only open for candidates who are currently based in Riyadh, KSA.

Our Zutari Codes describe the type of people we bring together for clients. We don't expect you to have all eight of the attributes, but one that is unique to you.

Finally, we value that each of our team members brings something different to Zutari. We look for people who have had a broad range of experiences throughout their career and can demonstrate how they have worked as part of a team to bring ideas to life. Does that sound like you?

We believe that a diverse workforce is key to our business success. We seek the best people for our jobs based on their skills, qualifications and experience. We embrace the principle of equal opportunity in employment and work towards eliminating all forms of unlawful discrimination in our employment practices.

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