Administrative Cooridinator

Major Responsibilities and Target Accomplishments: Expected of the position including the typical problems encountered in carrying out the responsibilities.

1. Provide administrative support to ensure that municipal operations are maintained in an effective, up to date and accurate manner.
   • Main Activities: Type correspondence, reports and other documents.
   • Maintain office files.
   • Open and distribute the mail.
   • Take minutes at meetings and distribute minutes.
   • Coordinate repairs to office equipment.
2. Provide support to Council to ensure that Council is provided with the resources to make effective decisions.
   • Main Activities: Maintain confidential records and files.
   • Maintain records of decisions.
   • Arrange for payment of honorariums.
   • Research and assist with the preparation of motions, policies and procedures.
   • Review and edit reports to the Board.
   • Prepare correspondence for Board members.
   • Prepare documents and reports on the computer.
   • Schedule Board meetings.
   • Prepare agendas for Board meetings.
3. Prepare packages for Board meetings and attend board meetings to record minutes and submit minutes for approval.
4. Provide receptionist services. Main Activities: Greet and assist visitors, answer phones, direct calls and respond to inquiries.
5. Perform other related duties as required.

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