Admin Assistant

1. Provide daily administrative support.
2. Handle high volumes of incoming calls for the Line Manager.
3. Prepare and analyze reports for the Line Manager and the Assigned Department.
4. Sort and prioritize incoming mail; route outgoing items to department mailboxes.
5. Ensure materials are prepared for meetings or special events.
6. Coordinate and maintain relationships with Park Department heads.
7. Prepare Minutes of Meetings (MoM).
8. Create PowerPoint presentations as required.
9. Maintain the department filing system and data archives.
10. Manage requests from the Line Manager.
11. Order and maintain office supplies.
12. Coordinate travel arrangements and complete expense reports for the Line Manager.
13. Handle guest concerns, inquiries, compliments, and complaints.
14. Draft emails and written correspondence for administrative support.
15. Ensure adherence to the Record Policy.
16. Create and maintain park duty schedules.
17. Take and distribute notes during staff meetings.
18. Perform other duties as assigned.

Key Skills

• Technical Skills: Advanced proficiency in Microsoft Office tools.
• Languages: Fluent in English and Arabic.

Summary

The ideal candidate will provide day-to-day administrative support to the Line Manager and the Assigned Department. This includes handling high volumes of incoming calls, preparing and analyzing reports, sorting and prioritizing mail, and maintaining relationships with Park Department heads.

Requirements

To be successful in this role, you will need to have advanced technical skills, particularly in Microsoft Office tools. You should also be fluent in English and Arabic, with excellent communication and interpersonal skills.

Responsibilities

Some of your key responsibilities will include:

• Providing daily administrative support.
• Handling high volumes of incoming calls.
• Preparing and analyzing reports.
• Sorting and prioritizing mail.
• Maintaining relationships with Park Department heads.
• Preparing Minutes of Meetings (MoM).
• Creating PowerPoint presentations.
• Maintaining the department filing system and data archives.
• Managing requests from the Line Manager.
• Ordering and maintaining office supplies.
• Coordinating travel arrangements and completing expense reports.
• Handling guest concerns, inquiries, compliments, and complaints.
• Drafting emails and written correspondence.
• Ensuring adherence to the Record Policy.
• Creating and maintaining park duty schedules.
• Taking and distributing notes during staff meetings.
• Performing other duties as assigned.