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Property Coordinator
1 month ago
Join to apply for the Property Coordinator / Administrator role at Savills Middle East.
The Role
The Property Coordinator / Administrator will provide administrative support to the Property Management team in managing the Saudi Arabia portfolio.
Key Responsibilities
- Assist with the preparation of client reports on a quarterly or monthly basis including collating key data such as critical lease events and obtaining inputs from 3rd parties, with support from senior colleagues if needed.
- Handling conference hall bookings with tenants.
- Handling parking inventory, card issuance and parking management.
- Preparation of events planner and coordinating events with 3rd party service providers.
- Coordinate issuance of access cards replacement after receiving official email from the tenant with the employees' details and collect the replacement fees.
- Create and update tenants master sheet including representative names and contact details.
- Chase and follow up submission of monthly utilities meter reading from FM to Finance team for billing.
- Circulate management reports and deal with any necessary amendments and preparation ready for printing and binding or email distribution.
- Assist in the preparation of other team reports as and when needed. These might include one-off projects or reports requested by clients.
- Assist in the preparation and issue of agendas and minutes for team meetings as well as information/presentations needed for these meetings.
- Utilise all new systems that are being developed to assist the department/team in delivering a first-class property management service.
- Deal with email, social media, and phone enquiries, taking messages where necessary.
- Provide timely and appropriate reports to the Senior Property Manager as and when requested.
- Assist in undertaking team/departmental compliance and due diligence tasks.
- Act as a tenant liaison as and when required.
- Produce mid-year variance reports for the Property Manager as required.
- Assist in organising client or team events.
- Gain experience of all the accounting functions, including company accounts, to obtain oversight in this department.
- Liaise with the Accounts Assistant over any property queries where necessary.
- Deal with enquiries from tenants, clients, solicitors, local authorities, etc.
Skills, Knowledge And Experience
- Previous property experience in an administrative capacity (preferably).
- Excellent spoken and written English.
- Degree educated preferable.
- Arabic language skills preferable.
- Good organizational and coordination skills.
- Good verbal and written communication skills.
- Excellent time management.
- Ability to multitask and to work accurately and effectively under pressure.
- Good general administrative skills - essential.
- Must be computer literate in Microsoft Excel, Word & Outlook.
- Continuous improvement: delivers efficiency in addition to effectiveness.
- Self-starter, who relishes challenges and strives for the best.
- Strong team player: builds relationships and consults with others, quickly establishes trust and credibility.
- Confident with a positive outlook.
- Ethical with strong integrity.
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Seniority level- Entry level
- Full-time
- Sales and Management
