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Project Manager

4 weeks ago

Jeddah, Makkah Province, Saudi Arabia Saudi Petroleum Services Polytechnic Full time
Job Responsibilities
  • Managing subcontractor performance and adherence to timely installation and erection within contract terms.
  • Use best practice PMI methodology to create a project plan to fit the stakeholders' needs and deliver within budget on desired outcomes.
  • Manage a portfolio of projects according to the standards and expectations of the management.
  • Accountable for the project's result and is the driver that holds it together.
  • Defines project scope and schedule as per sales and contract requirements while focusing on regular and timely delivery of value; organize and lead project status and working meetings.
  • Prepare and distribute progress reports, manage risks and issues, correct deviations from plans, and perform delivery planning for assigned projects in coordination with the Quantity Surveyor (QS).
  • Assist in team development while holding teams accountable for their commitments, leveraging organizational resources to improve capacity for project work; and mentoring and developing team members.
  • Communicate to all concerned parties project milestones, status updates, and any existing or potential escalation issues.
  • Proactively follow escalation and change control processes.
  • Act as a role model in promoting good working relationships across a project.
  • Conduct projects' kick-off meetings with relevant customers.
  • Act as the point of contact between AE and customers.
  • Manage subcontractors in performing project activities and contractual obligations.
  • Escalate any major issue that may arise during the project implementation to the relevant parties.
  • Create an issue log and update it regularly to monitor who is responsible for solving relative issues specified by dates.
  • Submit material requests in coordination with the project coordinator and forward it to the Supply Chain team along with the approved project's costing sheet.
  • Verify any variances against the costing sheet in coordination with the QS and submit clarifications to the Supply Chain.
  • Check the material delivery notes from stores and enclose it in the project file.
  • Coordinate with the Finance team to complete the billing process in coordination with QS.
  • Fill in the service acceptance letter (SAL) after project completion.
  • Prepare the final closing documents including the technical write-ups.
  • Escalate issues from customers and follow up until resolved and project being closed.
  • Organize the professional teams working on the project according to the allocated tasks.
  • Ensure the quality standards are met during project execution.
  • Coordinate with the Finance team to oversee all relevant accounting, costing, and billing processes with customers, subcontractors, and vendors in coordination with QS.
  • Report to the relevant project stakeholders and senior parties to keep them updated with project progress.
  • Oversee project's budget and compare it against the forecasted budget plan to ensure best allocation of resources are met in coordination with QS.
  • Report regularly on the project's progress and performance using the best project management tools, systems, and techniques to ensure it is staying on the approved schedule.
  • Act as the bridge between upper management and the teams tasked with the project's execution.
  • Create and maintain comprehensive project documentation in coordination with Project Coordinator.
  • Establish and maintain relationships with third parties/vendors.
  • Use appropriate verification techniques to manage changes in project scope, schedule, and costs.
  • Obtains correct customer acceptance sign-off to submit final invoice for payment.
Skills
  • Minimum of a bachelor's degree in Engineering or equivalent.
  • Minimum 7 years previous experience, with at least 4 years similar experience to the responsibilities outlined above. Must have experience in GCC.
  • PMP Certification is highly desirable.
  • NEBOSH or Safety certification is mandatory.
  • Preference will be given to the candidate holding ISO-140001 & OHSAS-18001 certifications.
  • Effective communication skills that enable challenging discussions with Installer network and/or customers, ability to relate to distinct audiences including customers, sales representatives, installers, and various levels of management.
  • Excellent strategic planning and project management skills.
  • Ability to use AutoCAD.
  • Proven ability to influence all levels across the business and behave as an advocate of the Installation Service.
  • Ability to effectively manage constant interruptions with urgent issues.
  • Problem-solving abilities and capable of working in a multi-layered environment.
  • Advanced planning and organizing skills.
  • Exceptional negotiation skills.
  • Ability to manage long-term contracts.
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