Office Assistant – Riyadh, KSA

3 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia Elia Grid International (EGI) Full time

Who we are

Elia Grid International (EGI) is a global engineering consultancy company, part of Elia Group (Belgium) and 50Hertz (Germany), specializing in complex power system challenges. Our goal is to provide high-quality solutions for the challenges of the energy transition. Our multidisciplinary team of experts offers strategic, technical, and regulatory advice in all fields related to power transmission, as well as a range of specialist solutions to a diverse and international client base in the power sector.

Elia Grid International has offices in Belgium, Germany, the United Arab Emirates (UAE), the Kingdom of Saudi Arabia (KSA), and Malaysia.

Your function:

EGI wishes to reinforce its Finance and Corporate Affairs Department. We are seeking an organized and motivated Office Assistant to join our team in Riyadh. In this position, you will play a crucial role in ensuring the smooth operation of our office, supporting various administrative functions, and contributing to the overall efficiency of our organization.

Typical activities involve (but are not limited to):

Office Management:

  • Oversee daily office operations to ensure efficiency and productivity.
  • Manage office supplies inventory and place orders as necessary.
  • Coordinate maintenance and repairs of office equipment and facilities.
Administrative Support:
  • Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
  • Prepare and distribute internal communications, reports, and memos.
  • Organize and maintain physical and digital files and records.
Meeting and Event Coordination:
  • Schedule and coordinate meetings, appointments, and events.
  • Prepare meeting agendas, take minutes, and distribute them to attendees.
  • Arrange travel and accommodation for staff as needed.
HR and Financial Assistance:
  • Assist HR with onboarding processes, including preparing documentation and facilitating orientation sessions.
  • Support the finance department with basic bookkeeping tasks and expense tracking.
Customer Service:
  • Greet and assist visitors, clients, and stakeholders with professionalism and courtesy.
  • Address and resolve inquiries and issues promptly and efficiently.
Requirements:
  • High school diploma or equivalent; additional certification or training in office administration is a plus.
  • Saudi citizen.
  • Native in Arabic, with a good command of English.
  • Available to work full-time.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and multitasking abilities.
  • Attention to detail and problem-solving skills.
  • Excellent communication and customer service skills.
  • Cultural Sensitivity: Awareness of cultural nuances and protocols.
  • Autonomous and willing to take initiative.
What we offer:
  • Full-time contract;
  • Attractive salary package and an extensive array of fringe benefits;
  • Exciting, professional and international environment in a fast-growing company;
  • Unique training, personal development, and growth opportunities.
Choose EGI and help us guide the worldwide power sector into a future of clean and sustainable energy, smarter and more flexible grids, decentralized production, and HVDC systems that span across seas and land to interconnect countries, regions, and different energy markets for the benefit of generations to come.

Note: Interested candidates need to submit their application in English.
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