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Administrative Officer

4 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia Saudi Mechanical Industries Co. Full time

Provides administrative support to various departments as needed.

  • Manages and maintains office supplies, furniture, equipment, etc., ensuring all departments are stocked with necessary materials.
  • Handles the issuance and renewal of all administrative documents.
  • Manages all administrative requests including governmental requests regarding Saudi and non-Saudi employees, ensuring compliance with local laws and regulations.
  • Arranges employees' travel bookings, including flight tickets and hotel accommodations according to employee requests and as per company policy.
  • Arranges transportation for employees, guests, and visitors, including airport pickups and drop-offs.
  • Coordinates accommodation for employees, guests, and visitors.
  • Handles the payment of all utility bills, such as water, electricity, and internet services.
  • Maintains records of all payments and liaises with the finance department for reimbursements.
  • Prepares and updates administration reports as needed.
  • Handles interactions with government platforms, ensuring compliance with relevant regulations.
  • Keeps all company documents, licenses, permits, etc., updated and valid, and updates the contracts-and-licenses-management link accordingly.
  • Acts as the company's representative in dealings with government agencies, ensuring all requirements are met.
  • Keeps all insurance types (excluding health insurance) updated as per company needs.
  • Performs any additional duties or responsibilities assigned by management.

Qualifications and Requirements:

  • Bachelor's degree in Business Administration or a related field.
  • 1 – 2 years of experience.
  • Proficient in Microsoft Office skills (Word, Excel, Outlook, etc.).
  • Ability to follow instructions and work as part of a team.
  • Basic knowledge of safety procedures.
  • Excellent verbal and written communication skills and attention to detail.
  • Excellent organizational and time-management abilities.
  • Excellent understanding of government platforms and legal documentation processes.
Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Industrial Machinery Manufacturing, Manufacturing, and Machinery Manufacturing

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