Executive Assistant

4 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia Oliver Wyman Full time
Oliver Wyman is a global leader in management consulting. With offices in 70 cities across 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. The firm has more than 7,000 professionals around the world who work with clients to optimize their business, improve their operations and risk profile, and accelerate their organizational performance to seize the most attractive opportunities. Oliver Wyman's thought leadership is evident in our agenda-setting books, white papers, research reports, and articles in the business press. Our clients are the CEOs and executive teams of the top Global 1000 companies.

Oliver Wyman is now looking to recruit an Executive Assistant to join our Middle East office and be part of our IMEA (India Middle East Africa) team

The role will be based out of Riyadh office.

Job Overview:

The provision of a bilingual (English/Arabic) executive level administrative support to 1-3 Partner level consultants.

Key Responsibilities:

Business Development:
  • Build relationships with clients and clients EAs
  • Understand the business goals and objectives of each supported Partner and help to push them forward proactively
  • Lead the administrative support of RFPs/tender responses
  • Maintain and update current list of contacts and business activities in CRM database
  • Track and maintain sales activity/pipeline with each Partner
  • Proactively spot clients that haven't been called upon and/or who need follow up
  • Execute requested follow-up calls for client mailings
  • Assist the Marketing Department with the co-ordination of customized mailings
  • Prepare letters, proposals and other documents using Oliver Wyman formatting styles

Calendaring:
  • Maintain diaries for Partners, scheduling internal and external meetings, communicating with clients and infrastructure staff as appropriate
  • Proactively spot opportunities to add internal and external meetings; interviews, staff meetings, follow up
  • Assist with scheduling for complex projects as requested by the Partner and/or project team

Travel Arrangement:
  • Coordinate travel and accommodation, book cars, rail tickets, etc.
  • Coordinate with mobility and HC to obtain relevant business visas/work permits
  • Develop understanding of Partner scheduling and travel preferences
  • Coordinate travel efficiently by grouping client meetings where possible

Daily administration:
  • Manage documents and project deliverables when requested
  • Notify staffing and Practice EAs of extensions/re-negotiations
  • Manage storage or disposal of confidential client information
  • Act as central point of contact for all assigned Partner administrative needs, liaise with other support departments as necessary

Timesheet and Expense Reporting:
  • Prepare monthly timesheets for each assigned Partners
  • Prepare all expense reports and/or delegate to a team assistant when necessary
  • Request Purchase Orders (POs) as needed for relevant project teams

Team Support:
  • Provide coverage for EAs who are out of the office to ensure seamless support to Principals/Partners
  • Provide short-term coverage for Principals/Partners who may be in the midst of an EA assignment transition or who are new to the Firm
  • Provide training and support to new EAs
  • Participate in team meetings and projects with an eye to improving processes and the overall performance of the EA team

Experience Required:
  • At least three years' experience at working in a similar role.
  • Experience in financial services, management consultancy and/or a professional services environment a plus

Technical Skills:
  • Advanced Word, PowerPoint, and Outlook skills, comfortable Excel skills
  • Creative problem solving
  • Knowledge of CRM systems (Microsoft Dynamics), Google Drive and SharePoint, a plus but not necessary
  • English and Arabic – required

Skills and Attributes:
  • Positive and proactive while still be collaborative
  • Highly organized and detail-oriented, yet operates well within a team, as well as independently
  • Professional, tactful and able to engage with colleagues at all levels in the firm
  • Problem solver – able to work with other teams and staff members effectively to reach a viable solution and goal
  • Strong service focus – dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.
  • Excellent communicator and negotiator – able to deal effectively with people at all levels across a multicultural environment
  • Maturity, poise and judgment
  • Ability to maintain and respect confidentiality
  • Ability to think strategically and contribute to development of departmental model
  • One who takes constructive feedback in stride and incorporates feedback quickly
  • Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment
  • Ability to undertake projects and produce quality and timely results
  • Self-starter, strong initiative, confidence and ability to work with little guidance
  • Collaborative team player
  • Positive attitude, sense of fun is collegial and friendly
  • Ability to juggle several tasks at once, to prioritize and manage own time - Not a clock watcher or someone who is unwilling to step outside their job description
  • Methodical, organized and excellent attention to detail
  • Flexible attitude: embraces change, hard-working, cost conscious and results driven
  • Finally, we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman

Why join us at Oliver Wyman?

At Oliver Wyman, we lead with heart - we love what we do and have fun while we do it We also strive for breakthroughs by questioning, seeking diverse perspectives, and finding powerful and sustainable solutions. If you share these values and want to work as one and own our impact at the same time, be brave and achieve the amazing with us
  • We're individuals who are self-starting, motivated, energetic, entrepreneurial about what we do
  • We have the common aspiration to have an impact, leave a legacy and change the world. We have no interest in running a steady-state business. We want to build, grow and shape the environment around us
  • We value an environment where every member of Oliver Wyman is encouraged and expected to voice his or her opinion
  • We believe that to create a true meritocracy we need to remove artificial barriers to opportunity
  • We value people whose lives balance work and non-work activities because we believe they are both more interesting colleagues and are able to make better contributions to the Firm.
  • We push ourselves hard to deliver excellence, but we also work to extract the maximum benefit from the flexibility of a project-based business. We provide the ability to take career breaks for personal or family reasons. We fundamentally value each other's time and are sensitive to how it is used. We are an output not input-based culture, have respect for people's personal decisions, and believe that one's workload must be sustainable. We seek balance for ourselves and our colleagues.

#J-18808-Ljbffr

  • Executive Assistant

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia beBee Careers Full time

    We are looking for an Executive Assistant to support our team's daily operations. The ideal candidate will have a strong background in office management, excellent communication skills, and proficiency in Microsoft Office.The Executive Assistant will be responsible for supporting HR with recruitment and administrative tasks, assisting with finance and...

  • Executive Assistant

    4 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Qureos Inc Full time

    Job Overview :We are currently seeking a highly organized and detail-oriented Executive Assistant to support our team. The ideal candidate will have excellent communication and organizational skills, as well as the ability to multitask and work in a fast-paced environment. The Executive Assistant will be responsible for managing the day-to-day administrative...

  • Executive Assistant

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia RedBox SA Limited Full time

    RedBox Technologies, a dynamic logistics company in Saudi Arabia, is looking for a highly organized and proactive Executive Assistant to support our management team. In this fast-paced environment, you will play a crucial role in ensuring that executives can focus on strategic decisions while you handle the day-to-day administrative tasks that drive our...

  • Executive Assistant

    2 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia PP Full time

    1 month ago Be among the first 25 applicantsGet AI-powered advice on this job and more exclusive features.Manage the executive's calendar, scheduling meetings and appointments.Prepare and organize documents for meetings, including agendas and minutes.Handle correspondence, including emails and phone calls, ensuring timely responses.Assist in the preparation...

  • Executive Assistant

    4 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Azadea Group Full time

    Job Description - Executive Assistant I (EXE000024)Job Number:Executive Assistant I (EXE000024)ABOUT THE COMPANYAZADEA Group is a premier lifestyle retail company that owns and operates more than 40 leading international franchise concepts in fashion and accessories, food and beverage, home furnishings, sporting goods, multimedia and beauty and cosmetics...

  • Executive Assistant

    4 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Quant Data & Analytics Company Full time

    In a digital age where the nearly infinite and extravagant availability of data presents unlimited opportunities Quant is a key enabler in leveraging this resource as it is among the first Saudi companies dedicated to offering marketleading Data Science and AI products and solutions. At Quant we empower aspiring businesses and dynamic governments across...

  • Executive Assistant

    1 week ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Pace Me Full time

    1 month ago Be among the first 25 applicantsThe Executive Assistant (EA) to the Chief Financial Officer (CFO) will provide high-level administrative and strategic support to ensure the smooth and efficient operation of the CFO's office. The EA will act as a key liaison between the CFO and internal/external stakeholders, manage confidential financial...

  • Executive Assistant

    4 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia FlyAkeed Full time

    Get AI-powered advice on this job and more exclusive features.About FlyAkeed:FlyAkeed is an online platform that helps people book flights and hotels easily. We started in 2017 and are based in Riyadh, Saudi Arabia. Our travel solution simplifies the process of planning and handling work-related travel.Highlights:Current funding stage: Series AFlyAkeed is...

  • Executive Assistant

    4 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Peninsula Pictures Full time

    Manage the executive's calendar, scheduling meetings and appointments.Prepare and organize documents for meetings, including agendas and minutes.Handle correspondence, including emails and phone calls, ensuring timely responses.Assist in the preparation of reports and presentations.Coordinate travel arrangements, including flights and accommodations.Conduct...

  • Executive Assistant

    4 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Ajlan & Bros Holding Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.ResponsibilitiesCalendar management...