Administrative Officer
4 weeks ago
Job Description
- Provide administrative support in planning, organizing, and executing project tasks.
- Assist in monitoring project/program schedules, deadlines, and deliverables.
- Maintain files, documents, and records in an organized and up-to-date manner.
- Collaborate with team members to ensure efficient progress toward project/program objectives.
- Communicate effectively with internal teams to ensure clarity and coordination.
- Act as a liaison between internal departments, external partners, and clients.
- Assist in preparing reports, presentations, and related documentation.
- Conduct research, collect and analyze data as required.
- Enter data, maintain databases, and ensure accurate records.
- Copy, scan, file documents, and take notes when necessary.
- Handle incoming and outgoing correspondence including emails, letters, and packages.
- Coordinate schedules, appointments, meetings, and logistics arrangements.
- Organize logistics for meetings, events, and workshops.
- Support relationship-building with clients and stakeholders.
- Proactively identify and resolve workplace issues and inefficiencies.
- Monitor expenses and assist in tracking budgets.
- Ensure compliance with health, safety, and security standards.
- Uphold high standards of customer service and professionalism.
- Maintain office efficiency by organizing administrative systems and procedures.
- Manage office supplies and coordinate reorders as needed.
- Ensure the cleanliness, safety, and upkeep of the office environment.
- Resolve client concerns with discretion and professionalism.
- Maintain product/service quality and availability where applicable.
- Attend meetings and prepare Minutes of Meeting (MoM) when required.
- Track project/program or operational progress and adjust as necessary.
- Represent the company on internal or external committees/organizations.
- Accurately complete tasks assigned by the manager in a timely manner.
- Provide support to other team members as needed.
- Maintain professional conduct and observe business etiquette at all times.
- Additional other tasks may be assigned as needed.
Other:
- Flexibility to accommodate after-hours commitments as needed.
- Willingness to work on weekends when necessary.
- Flexibility to travel as needed.
Qualifications
- Bachelor's degree in Business Administration or a related field.
- Minimum of 1 year of relevant work experience.
- Entrepreneurial mindset or background is a strong advantage.
- Exceptional attention to detail and high level of accuracy.
- Excellent time management and organizational skills.
- Strong verbal and written communication skills.
- Proficient in planning, scheduling, and problem-solving techniques.
- Ability to manage multiple tasks efficiently under pressure.
- Strong interpersonal skills and a collaborative team player.
- Proficient in Microsoft Office Suite and Google Workspace tools.
- Bilingual – fluent in Arabic and English (spoken and written).
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