Office Manager
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- Manages the technical and administrative support tasks for the direct manager by coordinating meetings and providing all secretarial and office-related activities.
- Contributes to the administrative support tasks for the direct manager by completing key tasks such as:
- Arranging / redirecting calls and managing conference calls.
- Ensures that all attendees are informed of the meeting agendas and schedules and ensures their alignment with the attendees’ schedules.
- Ensures the preparation and drafting of meeting minutes and recording attendance.
- Contributes to coordinating with relevant stakeholders to prepare the files and information required by the direct manager prior to key meetings.
- Contributes to preparing requests and documents received by the direct manager according to priority.
- Ensures the availability of office supplies in the direct manager’s office.
- Oversees the management of incoming / outgoing mail and correspondence related to the direct manager.
- Contributes to coordinating facilities management tasks (such as cleaning) and office-related tasks.
- Oversees all tasks related to office hospitality services.
- Adheres to the policies, work behaviors, and procedures of the organizational unit.
- Performs any other tasks assigned by direct supervisors.
Required Experience
- Minimum of 6 years of experience in a relevant field.
Education
- Bachelor’s degree in Administration or any related field.
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