Events Coordinator

3 weeks ago


Jeddah, Makkah Province, Saudi Arabia RAFFLES Full time

We are seeking an enthusiastic and detail-oriented Events Coordinator to join our dynamic team in Jeddah, Saudi Arabia. As an Events Coordinator, you will play a crucial role in planning, organizing, and executing a wide range of corporate events, ensuring seamless experiences for our clients and guests.

Responsibilities
  • Coordinate and manage all aspects of event planning, including venue selection, logistics, catering, and audiovisual requirements
  • Develop and maintain relationships with vendors, suppliers, and event partners
  • Create and manage event budgets, ensuring cost-effectiveness while maintaining high-quality standards
  • Collaborate with internal teams to understand event objectives and translate them into successful experiences
  • Conduct site inspections and negotiate contracts with venues and suppliers
  • Develop innovative event concepts and themes that align with client goals and brand identity
  • Manage on-site event operations, ensuring smooth execution and resolving any issues that arise
  • Coordinate post-event evaluations and prepare comprehensive reports for stakeholders
  • Stay up-to-date with industry trends and best practices to continually improve event offerings
  • Maintain accurate and detailed event documentation, including contracts, timelines, and client communications
  • Ensure compliance with safety regulations and company policies throughout all event processes
Qualifications
  • Diploma in Tourism, Hospitality Management, or Events Management
  • Minimum of 3 years of experience in group, catering, and conference coordination, or 1 year of experience in a similar capacity with a proven track record
  • Excellent verbal and written communication skills in English
  • Proficiency in MS Office suite, particularly Excel, Word, and PowerPoint
  • Strong organizational and time management skills with the ability to multitask and prioritize effectively
  • Demonstrated ability to work collaboratively in a fast-paced, customer-focused environment
  • Creative problem-solving skills and attention to detail
  • Flexibility to work evenings and weekends as required for event execution
  • Experience with event management software is a plus
  • Knowledge of local venues, vendors, and event regulations in Jeddah, Saudi Arabia is preferred
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