Portfolio Managment Officer

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Country: Saudi Arabia

Location: Jeddah HQ

Job Grade: E1

Contract Type: Fixed Term

Closing Date: 8-Nov-2026

JOB PURPOSE

The Portfolio Management Officer/ Specialist is responsible for supporting the Portfolio Manager(s) and/or Project Manager(s) with the day-to-day operations of KAAP and coordinating projects progress and implementation. The Portfolio Management Officer/ Specialist will work under guidance and direct supervision of the Portfolio Manager(s) and or Project Manager(s) for KAAP project life cycle, support in close cooperation with Project Management Units (PMUs) or Project Management Consultants (PMCs) and/or execution agencies/local contractors. He/she maintains a close eye on the operational and financial performance, identifies probable issues that may need attention, supports problem analysis and solution identification as necessary, coordinate resolution as per action-items assigned, drafting required correspondence to stakeholders concerned and preparation of project reports. The role can often be required to work in complex and challenging environments with limited resources and limited guidance.

KEY ACCOUNTABILITIES

Project implementation

• Support the Portfolio Manager(s) and/or Project Manager(s) in ensuring IsDB/KAAP Policies and Procedures, Rules and Regulations are adhered to for efficient project implementation and progress.
• Monitor project financials and advise the Portfolio Manager(s) and/or Project Manager(s) accordingly.
• Managing information flows and overseeing change controls, risk registers and issue management; document and feedback lessons learned and best practices.
• Supporting the project planning process.
• Maintenance of all supporting project financial documents for audit and review processes.
• Act as focal point in KAAP Division for compliance review of stakeholders as and when required.
• Assist the Portfolio Manager(s) and/or Project Manager(s) in monitoring of the project quality indicators and undertaking monthly quality assurance tasks on behalf of the Portfolio Manager(s) and/or Project Manager(s).

Financial and procurement Management

• Management of work packages within the project as and when required
• Maintain all supporting project financial documents for audit and review processes.
• Ensure accurate data entry into OMS system.
• Process direct payments and advance requests and prepare project budget revisions.
• Support the Portfolio Manager(s) and/or Project Manager(s) in the preparation and monitoring of the admin and operational budgets, cash flow and reporting on expense obligations to ensure that deliverables are met.
• Alert the Portfolio Manager(s) and/or Project Manager(s) or any financial shortfalls and over-expenditures.
• Propose budget revision and initiate corrective action when necessary.
• Coordinate suppliers/ contractors/ implementors communications, meetings, and reports as necessary

Project monitoring and reporting

• Provide substantive inputs to assist the Portfolio Manager(s) and/or Project Manager(s) in the preparation of project reports and documents.
• Maintain records of project files and other supporting documents.
• Maintain the following records: Quality Register, Configuration Item Records and all other registers/logs delegated by the Portfolio Manager(s) and/or Project Manager(s)
• Support the Portfolio Manager(s) and/or Project Manager(s) to manage the compilation, consolidation and analysis of relevant data of the program.
• Assist the Portfolio Manager(s) and/or Project Manager(s) in the preparation of project completion reports and ensure compliance with contractual obligations.

KEY ACCOUNTABILITIES

Coordination and Liaison

• Proactively coordinate/liaise with support units on all administrative matters related to contract management
• Liaise with the country Program Management Units/Offices (PMUs/PMOs) Team Members to complete project assurance related tasks.

Knowledge management and innovation

• Support the compilation and dissemination and sharing of best practices and lessons learned for planning and knowledge building.
• Provide input to the enhancements of tools and techniques

Operational and Logistic Support

• Review input of financial information, expenditures etc in OMS system.
• Ensure conformity of project disbursement requests with procedures, work plans, and availability of resources for expenditure.
• Support development and maintenance of OMS system and management information systems to ensure real time tracking and asset management under the