Purchasing Supervisor

The Purchasing Supervisor is responsible for overseeing day-to-day purchasing activities to ensure the timely and cost-effective procurement of goods and services The role supports the Purchasing Manager by supervising purchase orders coordinating with suppliers and ensuring compliance with company procurement policies It also involves monitoring inventory needs resolving supply issues and ensuring that all purchases meet quality budget and delivery requirements to support smooth business operations

DUTIES AND RESPONSIBILITIES

• Supervise daily purchasing activities and ensure smooth procurement operations
• Assist in sourcing suppliers and obtaining competitive quotations
• Review and process purchase requisitions and purchase orders accurately
• Ensure purchases comply with company policies budgets and approval procedures
• Coordinate with suppliers to confirm pricing availability and delivery schedules
• Monitor order status and follow up to ensure timely delivery of goods and services
• Resolve issues related to delayed deliveries incorrect items or quality concerns
• Maintain updated records of purchases contracts and supplier information
• Support inventory control by coordinating with stores warehouse teams
• Assist in evaluating supplier performance and maintaining vendor relationships
• Ensure proper documentation for all procurement transactions
• Work closely with finance and operations departments on purchasing needs
• Monitor stock levels and report shortages or excess inventory
• Assist in cost control and identifying savings opportunities
• Prepare purchasing reports and updates for management review
• Ensure compliance with procurement policies and internal controls
• Support audits by providing required purchasing documentation
• Train and guide junior purchasing staff when needed

QUALIFICATIONS

• Diploma or Bachelor s degree in Supply Chain Management, Business Administration, Finance, or related field
• 2 5 years of experience in purchasing, procurement, or supply chain operations
• Good understanding of procurement processes, vendor management, and inventory control
• Experience working with ERP systems such as SAP, Oracle NetSuite, or similar platforms
• Proficiency in Microsoft Excel for reporting and data tracking