Materials & Operational Procurement Specialist

3 days ago

Riyadh, Ar Riyāḑ, Saudi Arabia شركة نقل المياه Water Transmission Company Full time
Materials & Operational Procurement Specialist

The job holder is responsible for conducting & validating WTCO's procurement & contracts activities of the materials category, including purchasing, supplier relationship management, and contracts tendering & management per best practices and in line with WTCO's policies, procedures, and strategic objectives.

Key Activities:

  1. Identify opportunities for continuous improvement of Materials Procurement & Contracts Management systems, practices, cost optimization, and productivity & efficiency improvement.
  2. Ensure compliance with all applicable laws, rules, regulations, and standards within WTCO and related functions such as but not limited to (HC, HSSE, Risk, Cybersecurity, etc.).
  3. Escalate problems to ensure case/issue is closed efficiently and in a timely manner.
  4. Ensure that all work is carried out efficiently, in line with the annual business plans, goals, policies, processes, procedures, and instructions.
  5. Develop end-to-end purchasing operations of the materials category, including the preparation, issuance, and processing of POs and other related documents.
  6. Develop requests for quotations, proposals, and information for third parties in coordination with concerned business units and ensure it's in line with WTCO's approved policies and terms and conditions.
  7. Ensure the process of reviewing and validating all purchase requests (PR) from different departments to ensure alignment of requests with the procurement plan, availability of items internally, and if it's listed in the item catalog.
  8. Validate related cost estimations according to the approved item catalog or the value of requirement estimation, ensuring requests are in line with pre-set budget and listed sourcing type.
  9. Provide recommendations on purchase requests (PR) that are not listed in the procurement plan and/or item cost estimations that are not listed in the item catalog.
  10. Ensure the information gathering process about the technical scope for RFP (Request for proposal) and RFQ (Request for quotation), ensuring adherence of all information to the set requirements and criteria.
  11. Ensure communication with the different vendors and stakeholders in what's related to financial evaluation framework, RFI, RFQ, etc.
  12. Ensure bid opening, bid evaluation process, bidder ranking, and evaluation of proposals in coordination with concerned business units to ensure adherence to the pre-defined technical and financial evaluation framework.
  13. Ensure conduct of bid opening in the presence of appointed stakeholders, consolidate and announce results.
  14. Assess received bids, evaluating each proposal according to the pre-defined technical and financial evaluation framework in order to recommend the best supplier.
  15. In the case of RFQ, evaluate different quotations regarding adherence to the framework and give recommendations about the best offer.
  16. Ensure materials procurement transactions (low value, off contract, spot buys) – including the administration of orders, deliveries, logistics and complaints/follow-ups, etc., and ensure expediting the progress when needed.
  17. Ensure consistent follow-up on materials PO delivery, taking into consideration O&M requested materials to align final purchase requests, avoid delays and ensure availability of materials at the T&S system level and thus avoid operational disruption.
  18. Ensure needed documents and invoices are received and communicated with concerned stakeholders for payment processing.
  19. Review the evaluation of provided material and technical documents to ensure validity and completion of information as per set guidelines.
  20. Maintain effective relationships with all suppliers/vendors, especially the strategic suppliers/vendors in coordination with the concerned business unit.
  21. Ensure updating the supplier/vendor database in coordination with other concerned business units.
  22. Ensure the tender cycle to advise and support WTCO's business units through identifying sourcing team members, coordinating the definition of evaluation criteria, and developing contract terms in conjunction with legal, interfacing, and negotiating with bidders.
  23. Ensure negotiations with selected vendors regarding payment terms, delivery dates, and terms and conditions of contract in coordination with the concerned business units.
  24. Ensure the process of drafting/reviewing contracts with suppliers, contractors, etc., in coordination with the concerned functions.
  25. Monitor contract implementation for high-risk/value opportunities, working with WTCO.
  26. Guide the management of contract renewals and updates in a timely manner to ensure alignment with WTCO's legal policies and guidelines.
  27. Ensure the alignment with relevant stakeholders regarding finalizing contract renewal development to ensure tendering within set limits and pre-qualified suppliers.
  28. Review contract details and track compliance throughout the entire contract lifecycle in coordination with the concerned business units.
  29. Ensure negotiations with vendors to resolve or reject claim notices efficiently, ensuring WTCO's interests are protected, and relationships with vendors are sustained.

Requirements:

Bachelor's Degree in Supply Chain or a relevant field.

Seniority Level

Associate

Employment Type

Full-time

Job Function

Supply Chain

Industries

Utilities

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