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Government Tender Executive/Officer

1 month ago

Riyadh, Ar Riyāḑ, Saudi Arabia Zahrawi Group Full time
About Zahrawi Group

Zahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE, KSA, Qatar, Bahrain, & Oman markets. The company supplies and distributes high-quality products and services to Hospitals, Clinics, Laboratories, & Analytical Industries.

Job Brief

The incumbent helps the sales representatives improve their productivity by supporting them with quotations and tenders. They are responsible for creating tenders in the system and controlling the delivery process in alignment with all stakeholders.

ACCOUNTABILITIES
  • Adhere to all Zahrawi Policies & Procedures as applicable.
  • Support and assist fellow team members/departments, as and when needed, to meet company/department goals.
  • Prepare sales order confirmation in line with the checklist.
  • Identify problems and address them to the team leader.
  • Effectively present information and respond to questions from colleagues.
  • Create Sales agreements and sales orders.
  • Follow up on inventory and deliveries.
  • Develop and search for new business leads, including tenders and inquiries advertised on websites and newspapers.

Documentation:

  • Prepare Letters of Warranty, Undertaking, Offer Validity Extension, etc.
  • Check all FOC sales orders must have Sales Supervisor/Division Managers approvals.
  • Ensure Bid-bond, Performance-bond, and Bank Guarantees are arranged as per the requirements of the customer.

Database:

  • Maintain a database of the quotation/tenders/other documentation files in the company shared drive for easy and quick references.

Tenders and Quotations:

  • Responsible for submitting quotations and tenders before the closing date with all the documents required by the customer attached.
  • Quote and submit online quotations in coordination and approval from the sales team.

Business Network:

  • Follow up with the customer to know the progress/status of the quotations and tenders.
  • Set up deliveries for LTL PO as per the signed contract.
REQUIREMENTS
  • Experience: 2 years of experience related to Government Tender & NUPCO.
  • Job Specific Skills: Excellent MS Office Skills (Excel Formulas, Pivot), Microsoft Office, Problem-solving, Time management, Process management, Analysis, Negotiation, Decision-making, and relationship-building.
  • Additional Details: Candidate should be based in KSA.
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