Property Coordinator/document Controller
10 hours ago
**The Role**
Savills is a globally recognised real estate brand and offers the opportunity for growth and development. We are looking for a motivated and professional individual with an interest in benefiting from the support and experience the brand can offer.
**Key Responsibilities**
- **Reporting & Documentation**: Prepare client reports, tenancy notifications, and manage legal and tenancy records.
- **Tenant Coordination**: Handle lease renewals, rental collection, and access card issuance. Act as a tenant liaison and maintain updated contact records.
- **Event & Meeting Coordination**: Organize site visits, events, and team meetings, including agendas, minutes, and presentations.
- **Systems & Databases**: Register new leases, update tracker sheets, and maintain tenant and property management systems.
- **Financial Support**: Assist with payment collections, utility recharges, service charge reconciliations, and accounts preparation.
- **Compliance & Legal**: Ensure due diligence on legal documents, licenses, permits, and insurance policies.
- **Team Support**: Assist with workflows, arrears analysis, budget preparation, and general administrative tasks.
**Skills, Knowledge and Experience**
- Previous property experience in an administrative capacity
- Excellent spoken and written English
- Degree educated preferable
- Arabic language skills preferable
- Good organizational and co-ordination skills
- Good verbal and written communication skills
- Excellent time management
- Ability to multitask and to work accurately and effectively under pressure
- Good general administrative skills - essential
- Must be computer literate in Microsoft Excel, Word & Outlook
- Continuous improvement: delivers efficiency in addition to effectiveness
- Self-starter, who relishes challenges and strives for the best
- Strong team player: builds relationships and consults with others, quickly establishes trust and credibility
- Confident with a positive outlook
- Ethical with strong integrity
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