(Global Petroleum Gas) CEO Office Manager
3 weeks ago
Overview of the role
Be responsible for supporting the CEO with managing workload and ensuring the efficient management of the CEO office responsibilities - coordination, administration, diary management, presentations etc.
- Coordination:
- Arrange the agenda of the CEO (incl. meetings, interviews, visits, occasions, and other activities)
- Organize and coordinate travel arrangements for the CEO, in terms of flight bookings, hotel, transportation, etc.
- Manage the in and out communications system of the CEO, including calls, letters, etc.
- Attend meetings with the CEO to take meeting minutes and follow
- up on tasks, as needed
- Serve responsibilities for ad-hoc projects and engagements as delegated by the CEO
- Schedule and prepare the CEO meetings with the Board
- Ensure the efficient operation of the CEO decision-making process during and in
- between CEO meetings
- Record and maintain meeting minutes of the CEO meetings
- Plan and take appropriate measures to ensure the smooth transition and onboarding of new key members of management
- Manage cross-divisional efforts towards the effective preparation of formal and informal Board meetings
- Oversee the implementation of approved Board policies in collaboration with relevant divisions
- Perform any other related duties in support and as required by the CEO
- Advisory:
- Provide inputs for the formulation and review of policies and procedures on governance matters
- Guide the development of materials needed to support the CEO in decision-making
KEY ACCOUNTABILITIES:
- Planning and organization of meetings and CEO arrangements
- Planning of CEO agenda, flights, hotels
- Consolidation of meeting notes from CEO meetings
- Coordination of materials developed for CEO
- Support in onboarding managers reporting directly to the CEO
**Benefits**:
Our high-performing employees are drawn by the challenging and rewarding professional, technical and industrial opportunities we offer, and are remunerated accordingly.
QUALIFICATIONS & EXPERIENCE: Education Bachelors’ Degree - Business Administration, Finance, Engineering Professional Qualifications (Certifications & Accreditations) : Qualifications in business administration or related fields Competencies (Knowledge, Skills & Abilities) : Strong planning and organizational skills, strong verbal and written communications, high moral reputation and proven integrity Experience : 3+ years of experience in the BoD, CEO, CFO, COO, or CSO office Languages : Fluency in Arabic and English is a must
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