Procurement & Supply Chain Director

2 weeks ago

Jeddah, Saudi Arabia Hamza Batterjee Holding Full time

**Main TASKS**:
Supplier Evaluation
- Vendor Assessment
- Analysis of Price Proposals and the Financial Reports of the Company
- Negotiation of Various Contracts
- Collaboration with Suppliers for agreeing Upon Policies
- Collaboration with internal stake holders for meeting the Standards
- Monitoring and Evaluation of Contracts
- Maintaining and Reviewing: Inventory and Assets

**Procurement & Supply Chain Management**
- Manage the entire process in the planning of procurement and supply chain activities, inventory control, logistics and distribution, ensuring effectively-functioning processes to avoid delays and lost opportunities.
- Ensure effective lines of communication between the various departments, Project/Departmental Managers and the procurement team to ensure priority requirements, timely delivery of goods, works and services using the most appropriate procurement procedures.
- Be responsible for introducing process improvements in the supply chain and identify new vendors/suppliers without jeopardizing quality and service delivery.
- Manage relationships with vendors, suppliers and contractors that facilitate smooth flow of services across the business segments and projects/programs.
- Ensure full compliance of procurement activities with the Procurement standard, Financial Rules and Regulations, relevant organizational directives and administrative instructions.
- Implement effective internal control, proper design and functioning of a client-oriented procurement management system for projects and related reporting requirements.
- Ensure effective creation and use of internal Standard Operating Procedures in Procurement, control of workflows, continuous business processes monitoring and elaboration of improvements in systems and processes.
- Manage and monitor all transactional procurement including tendering processes, evaluation, contracting, contract management, legal considerations and payment conditions, contractors, performance evaluation and risk assessment
- Implement strategic procurement including sourcing strategy, supplier selection and evaluation, quality management, vendor & customer relationship management and performance measurement.

**Contracts Administration and Management**
- Provide oversight over various contract management processes and ensure transparency.
- Develop and implement systems for internal control that would ensure compliance with contractual terms and conditions in collaboration with Project/Department Managers and Team Leaders.
- Negotiate contract terms with bid winners and the selected contractors in the best manner achieving the best interest of the Company, its clients and beneficiaries.
- Monitor and analyze contract performance against agreed benchmarks through reporting mechanisms and advise projects/department on potential issues and recommend remedial actions.
- Negotiate, within the terms and conditions of the contract, solutions to conflicts/problems arising in case of poor performance or non-compliance with contractual obligations and convene meetings with contractors to allow ample opportunity for the identification and early resolution of potential disputes.
- Conduct activities required by the contract including logístical support, accreditation, licensing, verification of goods, monitoring of activities and performance of subcontractors.
- Develop appropriate contract management tools, guidelines and manuals for standardization and knowledge sharing purposes.
- Prepare Purchase Orders, amendments, and requests for contract awards and/or waivers for accumulated procurement values ensuring that all specifications, terms and conditions are clear and correct.

**Logistics and Asset Management**
- Take full responsibility for assets and inventory management of all expendable and non-expendable items under the projects and/or various program for business units.
- Initiate assets tagging, verification, maintenance, monitoring and write-off/disposal as may be appropriate in compliance with established rules and procedures.
- Facilitate customs clearance of imported supplies, materials, equipment and/or vehicles for all Company assets.
- Monitor life-cycle/shelf-life of assets and equipment.
- Ensure all stores and equipment held by the projects are stored safely, correctly and securely depending on item classifications.
- Monitor all sub-equipment accounts to ensure there is no waste, fraud or misuse of equipment or materials and that surplus or excessive stocks of equipment are not being held.
- Visit field offices and business units on a regular basis with the aim of monitoring and evaluating the provision of logístical inputs and identify actions to be taken and implement necessary improvements in the system.
- Liaise with the varied departments and business units on all procurement issues if and when applicable.

**General**
- Organize and deliver trainings for the operations/project personnel on procurement, supply chain, logistics, assets ma

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