Project Management Office

4 weeks ago

Dhahran, Saudi Arabia Thales Full time

Location: Khobar, Saudi Arabia

Thales people architect solutions that support 85 million mainline and suburban passenger journeys, worldwide, every day. Our Rail Signalling and Communication systems are used on metro lines across major cities, and 72,000 kms of route, 52,000 trains per day in 16 countries are controlled by our Traffic Management Systems. Together We deployed the first-ever nationwide ticketing system which processes over 50 million ticketing transactions in 100 cities daily.

We have been present in Saudi Arabia for 40 years and with over 600 employees to date, we are growing rapidly. Together we are delivering our signalling, control and train protection systems for the North -South Railway (NSR), the longest system of it’s kind in the world. Together we are key suppliers of In-flight entertainment and connectivity systems as well as air traffic management solutions in Saudi. We are making Saudi Arabia a safer place by securing the country’s critical infrastructure and e-security solutions that secure the country’s electronic payment systems. Thales has been selected to supply major electronic systems for air defence and the Group also supplied communication and optronic systems for the Army, the Saudi Arabia National Guards and the Air Force.

Job Objective

Undertake the Project Management office activities that will ensure the successful delivery of the Project, This typically includes the following:
- Support Project Manager/Director for establishing and controlling the overall Project to ensure smooth running of the project.- Organize and participate reviews and committees internally, and with the client, and issue MOM and action list accordingly- Prepare all the different materials for the different reviews instances.- Ensure planning, budget and acquisition are monitored and controlled.- Raise alerts to Project Manager when necessary.- Consolidate the information’s from the WPMs to have a global project review.

The person should be having Project management experience for at least 5 years.

And Master’s Degree in management discipline or project management certification is preferable.

Roles & Responsibilities- Contributes and ensures the coordination of all Work Package Manager (WPM) activities for the preparation of the project baseline- Source Data for the future project (Proposal, Contract...)-
- Requirements Baseline for the future project (Technical and Non-Technical Requirements )-
- Execution Baseline for the future project (WBS, OBS, PBS, RAM, Master schedule, Resource planning, Estimate Pack and cash profile, Risks and Opportunities Register, Initial Plan(s)..)-
- Justification for the future project (Compliance Matrix, Solution Justification)-
- Coordinates with various internal and external stakeholders, organize meetings, MOM and manage the open items for successful closure.- Contributes to the assessment of alternative solutions- Contributes to the identification of customer selection criteria and hot buttons- Contributes to the definition of the Make/Team/Buy strategy and for the involvement of KIP, the Industrial & contractual strategy,- Identify the supply chain to set up for the project

Manages day to day activities in the PMO to ensure project meet organization goal and requirements.
- Provide regular visibility to project status (key decisions, dependencies, issues, risks, metrics) through status reporting and project reviews.
- Be accountable for the risk and opportunity management as well as the associated mitigation plan.
- Supporting the work package leaders as required;
- Responsible (in liaise with WPs) for putting in place appropriate metrics to ensure robust monitoring and control for all elements;
- Lead and being accountable for the PMO activities related to the Project (Scheduling, Configuration Management and Document controlling, Reports)
- Provides deep analysis of the project schedule and ensures it is robust, coherent and optimized;
- Coordinate communications, escalates and facilitates resolution of risks, issues and changes
- Contributing to preparing Project Reviews by creating and presenting dashboards and status reports to project management.
- Ensure that best practice PMO processes and controls are adopted throughout the Project.
- Ensure a “Lessons Learned” culture is embedded and shared within the Project.
- Ensure efficient change control methods and process are utilized.
- Monitor and report on project progress, ensure financial tracking and reporting.
- Responsible to follow up and integrate the inputs related to the Project from by Thales Saudi Arabia departments and Thales offshore units.

Work Experience Requirements

5+ years’ as a Project Management Officer/Specialist

Qualification, Certification & Educational Requirements- Bachelor Degree (Master degree is preferable)- Project Management Professional (PMP)®

Preferred Skills- Scheduling Software ( MS Project or Primavera)- Project / work package management- M

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