HR Services Specialist

5 days ago

Riyadh, Saudi Arabia Johnson & Johnson Full time

Johnson & Johnson Medical is recruiting for **HR Services Specialist **to be located in Riyadh, Saudi Arabia.

Caring for the world, one person at a time has inspired and united the people of Johnson & Johnson for over 125 years. We embrace research and science - bringing innovative ideas, products and services to advance the health and well-being of people. Employees of the Johnson & Johnson Family of Companies work with partners in health care to touch the lives of over a billion people every day, throughout the world.

Thriving on a diverse company culture, celebrating the uniqueness of **our employees** and committed to inclusion. Proud to be an equal opportunity employer. And our culture is interconnected by the shared values of **Our Credo**. It’s a culture that celebrates **diversity** and diverse perspectives. It helps employees achieve an effective mix between work and home life and supports their efforts to have a positive impact on their communities.

**Job Purpose**

To provide consistent HR administrative and advisory work practices across the Country from Hire to Retire. Using the Workday system and associated end to end processes. Consider regular review of systems/processes/procedures for maximum efficiency and attainment of service levels. Share knowledge/information to achieve best practice and resolve administrative issues quickly and effectively.

**Duties & Responsibilities**

**Customer Support**
- Provide 1st level support to employees on HR Service related activities
- Ensure all cases are maintained in SFDC (AskGS)
- Provide training to Employees & Line Managers on HR Processes & HR Systems

**Recruiting and Selection**
- Preparation and issuing of Offer letter and Terms and conditions contracts
- Preparation and issuing of associated contracts document packs
- Reviewing referral payments sheet prepared by Talent Acquisition and ensuring successful probationary periods followed by payments of referral bonus

**New Hire Onboarding**
- Document management and record keeping as per Company requirements
- Due diligence checks to be completed
- Compliance with Right to work in the visa documentation
- Manage Probationary periods ensuring appropriate documents gathered from the manager

**Employee Data Management**
- Support employees and managers with maintaining their employee data accurately in Workday
- Gather any relevant documentation to support any changes e.g. marriage certificates
- Ensure compliance with the regulatory bodies guidance

**Total Rewards**
- Provide support to line managers ad-hoc and annual compensation changes
- Complete ad-hoc compensation changes through Workday
- Complete annual compensation process, providing support to managers and Business Unit HR as appropriate
- Provide compensation data, as required
- Process Mapping for all policy related matters

**Business Structure Management**
- Maintain Organisational structure within Workday through effective Position management
- Ensure all employees have appropriate “Organisations” assigned to them in Workday, including their HR support roles and paygroups
- Manage any Mass organisation changes. Liaising with the Business Unit HR and the regional Workday team to ensure the changes are implemented as per the project plan

**Separation**
- Manage the separation process through Workday for both voluntary and involuntary separations
- Preparation and issuing of termination letter and other related documentation
- Support Business Unit HR as required with any major restructures which involve consultation and / or redundancies
- Support Business Unit HR with severance calculations, production of first draft of Settlement Agreements and overall process requirements

**Total Rewards (Benefits)**
- Provide support to employees during life events ensuring any “HR discretionary” life events are triggered through Aon Hewitt.
- Direct calls to Aon Hewitt service centre (benefit portal provider)
- Provide support to employees and manager with Holiday management

**Absence & Disability Management**
- Provide support to employees and manager with Time off requests
- Provide support to employees and managers with leave of absence requests. Ensuring the full end to end process is completed for the appropriate leaves of absence, and that employees are provided with appropriate guidance on their salary and benefits impact.
- Manage the sick leave process, ensuring appropriate documentation is gathered.
- Provide employees and managers with guidance and advise on Occupational health support and restricted duty process.
- Provide employees and managers with guidance and advise on the attendance management process and income protection

**Staffing events - employees**
- Manage all staffing events, job changes, promotions, demotions, lateral transfers
- Document management and record keeping as per Company requirements
- Manage the positions to enable recruitment to proceed, creating open positions and requisitions

**Staffin

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