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Director Cost Control and Finance

1 month ago

الرياض, Saudi Arabia Egis Group Full time

The Finance / Cost Control Director is responsible for setting up and managing the financial systems for the Program including cash flow, invoicing, yearly budgets, data collection, analysis, cost control and reporting to the PMO Leadership Team and the Client as required. He/She will monitor on a day to day basis the comparative between Strategy, budget & cost of the entire program.

This includes overall formulation of a reporting strategy, obtaining requisite financial information from the relevant stakeholders on the program including the Design Management team, Construction Management Office (CMO), Tree Management Office (TMO) and Water Management Office (WMO) and the Facilities Management Office (FMO), Finance Department, service providers and contractors if required and other departments within the Program in order to prepare reports based on the requisite requirements accordingly; organize a database for the finance department and automated reporting system, and implementation of the system in PMIS and payment from Client and to all service providers and contractors on the program.

This role will interact with a diverse group of people and departments across the various PMO teams including design, project controls, construction, procurement, investment, strategy, technical and planning. He/She will be the cost guardianship in validating all PTEs at each stage of each project.
**Qualifications**
- Budgeting and cost - Capture Programs Implementation Plan delivery resource requirements, and monitor resource commitments. Updating and revising budgets and implementation strategy as required;
- Maintain a database of the actual cost, effort, and duration incurred to inform decision-making around likely PMO progress or investment decisions into assets belonging to the
- Securing, allocating, and re-allocating capital to enable the delivery of the programs Implementation Plan, through a stage-gate decision-making process.
- Monitoring on spend against budget for each project, and program, analyzing variances in close relation with Design and Construction department, and preparing forecasts and other standard financial reports.
- Ensuring that the projects and programs Strategy Implementation Plan have cost control systems and value engineering processes that fit the purpose.
- Carrying-out ad-hoc financial analysis to provide management insight.
- Liaise with all relevant stakeholders including and not limited to the CMO/PMC’s procurement teams to ensure that cost control measures are adequate and that there is no cost shock.
- Monitoring business cases from inception through to project handover for any asset of Program.
- Ensuring the integrity of the Program’s overall business case at all times, taking appropriate action to mitigate risks or remediate issues.
- Feeding back actual experience of costs to PMO decision-making Leadership Team.
- Design and implement budgeting policies and procedures
- Review budget requests for approval
- Forecast future budget needs
- Review the program's budget for compliance with legal regulation
- Ensure department managers meet budget submission deadlines
- Present annual budgets to senior managers and leadership
- Comparisons with similar projects on the program to align costs
- Ensure control over expenses by regular feedback on budgets and actual
- Expenses in the case of budget overruns due to delays on projects or the likes
- Identify variances between actual and budgeted financial results at the end of each reporting period
- Suggest spending improvements that minimize costs
- Negotiate with potential suppliers to achieve savings as required
- Participate in tender evaluations as required by the Procurement department of the PMO
- Conduct periodic audits of budget items, including comparing per diems to actual expenses and other budget-to-actual comparisons

**Additional Information**
- Ensuring that financial reports prepared, analyzed, and presented in a way that highlights critical management problems and opportunities for effective execution of the PMO finances
- Preparing daily, weekly, and monthly progress reports using dashboards and working with central EGIS and PMO with the use of define software systems which is PMIS
- Overseeing the completion of PMO milestones for internal and corporate finance reporting and tracking leveraging tools / automation and best practices.
- Ensuring uniform and consistent finance reporting on the PMO between the client, contractor and project teams and support the project control / commercial teams with any finance queries
- Reviewing the deployment look-ahead schedules and comparing them with the approved baseline schedules and manage the approvals process of all resources onto and off the PMO
- Using finance software to analyze and represent the statistical data in easily comprehensible tables, charts and curves and agree with PMO Leadership Team the parameters of reporting required monthly
- Identifying and analyzing