Document Controller
3 months ago
If you are a current DSV employee and interested in a position in another country, please contact your Human Resource representative to discuss the process and requirements of applying.
Job Req Number: 84719
Time Type: Full Time
- ENOWA aims to establish itself as the world's most advanced renewable energy hub and the first large-scale fully renewable energy system. The energy sector's primary goals include:_
- _Achieving a 100% renewable energy system._
- _Becoming a global leader in new energy technology manufacturing, installation, innovation, and talent development._
- _Developing clean energy-intensive industries, such as green hydrogen production and brine processing, powered by low-cost renewable energy._
- ENOWA plans to utilize various technologies, including large-scale solar PV, wind power, pump hydro-station, geothermal energy, and clean-fuel gas turbines - as an integrated decentralized solution to meet the increased electricity demands due to a high degree of electrification._
- This position offers an exciting opportunity to be part of a cutting-edge energy generation initiative and make a significant impact on the future of clean energy in the world._
**Role Purpose**
Close collaboration with NEOM Procurement, Legal and Finance are required. The role as such is structurally embedded into the overall Procurement Organization. Key success factors include service attitude, ownership of document scope, compliance to processes and procedures. The role is expected to contribute as part of the broader ENOWA leadership team and to support improvement of processes and procedures.
**KEY ACCOUNTABILITIES & ACTIVITIES**
- Custodian of the documentation architecture (systems and processes)
- Accountable for correct content, format, review and archiving of all procurement documents
- Accountable for the management and upkeep of the various procurement systems related to document management
- Direct collaboration with Project Manager, Contract Managers, SPCs (Single Point of Contact) and buyers to ensure full compliance to the procurement policy and all procurement procedures related to documentation and records.
- Control and ensure that information circulation follows the established protocol or Project Communication Management prior external circulation or Stage Gate Approval.
- Responsible for maintaining and regularly communicating to the generation team, the latest Procurement deliverable templates such as but not limited to PQQ Plan, Tender Plan, Technical Evaluation and Award Recommendation (TEAR)
- Maintain a Contractor Award Log and connect with Finance team to ensure that the order intake overall financial capacity of any prequalified Contractor is not exceeded
- Responsible for the consolidation of the weekly Project Status Report
- Accountable for the collection of performance evaluation of all contractors and Suppliers to Energy.
- Coordinate and manage meeting, workshops and other engagement functions required by the ENERGY function.
- Developer of various critical reports, analysis of spend, contractors, commodities, etc.
- Responsible for the development and upkeep of the procurement price benchmarking database
- Responsible for managing, leading, documenting and coordinating actions for all internal and external audits.
- Available to conduct various related mini projects, tasks and overall support to the ENERGY management team that require expertise with systems, analytical tools, access to information and development of analysis and reports.
**Knowledge, Skills and Experience**
**Skills**:
- Strong document control skills, Team player in a Projects environment / Construction Services setup.
- Solid operational management and general business and technical skills and savvy.
- Excellent communication skills and listening skills
- In-depth knowledge of documentation process and procedures and sourcing and procurement principles and best practices but doesn’t need to come from within the procurement ranks.
- Analytical mindset, but also creativity to seek, encourage and find non-traditional approaches.
- Advanced user of Microsoft Office programs including Word, Excel and PowerPoint.
- Hands-on experience with ERP systems, especially SAP, and Primavera Unifier.
- Energy or power generation experience is beneficial but not essential.
Experience
- At least 10 years of experience in executing large capital projects in the capacity of document controller or related document administration.
**Qualifications**:
- At least a bachelor's degree in supply chain management, economics, finance, operations, engineering or a related area, with a Master's degree preferred.
**ENOWA**
Enowa, a subsidiary of NEOM, will lead the development of NEOM's world-class, sustainable energy and water systems.
Work to develop these utilities has begun to provide the critical infrastructure for NEOM's key projects: THE LINE, its revolutionary urban development; Oxagon, its reimagined industrial city; and
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