Accounts Receivable Finance Clerk

3 weeks ago

Riyadh, Saudi Arabia American International School - Riyadh Full time

The American International School - Riyadh is seeking a qualified Finance Office clerk to begin immediately (March2023).

**Finance Office Clerk (Accounts Receivable - Debtors Clerk) // English & Arabic Speaker Job Description**

**Purpose of the Position**:

- To ensure the timeous collection of outstanding fees in order to optimize cash flow.
- Minimize risk and reduce outstanding debtor’s book, and timelessly alert the management of potential collection problems.

**Preliminary Criteria for Consideration**:

- ** Must **be a current resident of Riyadh, Saudi Arabia.
- Must be a **holder **of valid Saudi Iqama (Residence permit)
- ** Must **be under husband's/wife's sponsorship or Saudi Arabian national.
- ** Must **be proficient in English and Arabic languages.
- **_ Must understand that sponsorship or sponsorship transfer is not possible._**

**Qualifications & Criteria**:

- Bachelor's Degree Required with concentration in Finance.
- Minimum of 2-years' experience in Finance/Accounting/Bookkeeping.
- Accounting software experience is essential.
- Solid understanding of basic accounting principles.
- Experience in the Education Sector, preferably, international schools or non-profit educational institutions. (Advantageous)
- Extensive knowledge of Excel with well-developed technology skills and competencies.

**Competencies**:

- ** Problem Solving**: Ability to accurately define a problem, identify the root cause of the problem, generate workable solutions for the problem, and select and successfully implement the most appropriate solution to solve the problem.
- ** Customer Service Orientation**: Pleasant personality required to deal with internal staff and parents. To demonstrate a concern for performing work of a high standard, to align service/ products with customer expectations, to develop solutions for customer concerns or problems, to value the customer’s inputs and maintain an open communication channel with customer, and to react appropriately to customer demands.
- ** Time Management**: To effectively plan / schedule, coordinate and execute own program and work in accordance with business priorities and work well under pressure.
- ** Information Management**: Ability to effectively use information for management purposes, to gather/ organize/ capture relevant information to support sound decision-making, to correctly extract data from an existing database, extrapolate data to determine trends and do trends analysis, and to compile a management report properly and appropriately.
- ** Verbal, Non-Verbal and Written Communication skills**:Ability to effectively interact with individual/ group, using appropriate verbal-, non-verbal
- or written communication on the required level, and sending out/ receiving a clear message in the intended way.
- ** Self-motivated** and directed as a professional.

**Performance Responsibilities**:

- Maintain the confidentiality of the Finance Office and all members of the AIS-R Community.
- Collaborate with the Finance team as well as AIS-R Faculty, Staff and Leadership.
- Contribute to the accurate and efficient operation of the Finance Office.
- Communicate effectively with the AIS-R Community, including parents/vendors who have outstanding balances.
- Maintaining the billing system.
- Maintaining accounts receivable files and records.
- Generating invoices and account statements.
- Uploading all invoices into the electronic invoicing portal.
- Performing account reconciliations.
- Collect School Fees from parents as well as companies.
- Regularly contacting clients to discuss their accounts.
- Attending customer account enquiries.
- Creating a list of students with unpaid fees and sharing it with the team to conduct phone calls with the parents.
- Reconcile annual student database to debtors list, to ensure all students have been invoiced.
- Periodically reconciling the enrollment count and reporting to the Director of Admissions.
- Prepare and process refunds.
- Producing monthly financial and management reports.
- Investigating and resolving any irregularities or enquiries.
- Assisting in general financial management and analysis.
- Generating reports and statements for internal use.
- Managing the Aramex Account.
- Assisting all teammates in translating any text/letter from English to Arabic and vise versa.
- Maintaining the summary of all food vendors’ sales, in addition to generating entries for the rent invoices.
- Complete education grant forms for families.
- Perform other tasks as assigned by the Director of Finance.

**Terms of Employment**: Salary will be assigned from the Classified Salary Schedule; 200 day contract (Secretary Scale Designation).

**Learning and Growth**: Performance will be evaluated in accordance with school policy by the designated supervisor.

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