Assistant Procurement Manager

2 weeks ago

Jeddah, Saudi Arabia Al-Futtaim Full time

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

**Overview of the Role**

To perform procurement activities of goods and services in accordance with the Group’s policies, procedures, and regulations. This role will be responsible to procure quality and cost-effective material and create, negotiate, and finalize subcontracts, rate agreements, and labour supply agreements as per Al-Futtaim Engineering and Technologies (AFET) requirements, with the minimum turnaround time, to enhance the company's profitability, by delivering efficient, professional procurement services. Duties include planning, scheduling, initiating, monitoring, and quality assurance of all procurement and contract activities. Work requires independent and professional judgment and is performed under the general direction of the Head of Procurement. To do this, will require innovation, process-driven with a good financial and logical approach to the procurement function to ensure overall satisfaction of Al-Futtaim Engineering and Technologies (AFET)’s stakeholders.

**What you will do?**
- Assist in developing procurement plans and requisition schedules along with Al-Futtaim Engineering and Technologies (AFET)’s various projects, clients, divisions, and businesses. Coordinate with concerned stakeholders for timely updates on requisitions status, in accordance with schedule requirements.
- Provide complete service interface between customers / requesting divisions, the procurement department, and contractors / suppliers / service providers through processing of procurement services in line with budgets, time, and AFET’s quality standards.
- Adhere to the centralized procurement policies and procedures to procure goods and services effectively and efficiently. Purchases must always be made at the right price, within budget, from the right source, at the right quality and the right quantity delivered on time as was agreed contractually.
- Prepare RFQ/RFP Packages for Electrical items (like MV, LV & ELV systems and all electrical Equipment’s) based project documents (like scope of.contract documents received from Estimation department.
- Prepare requests for Information/Proposal/Quotation/Tenders with pertinent specifications, clear terms and conditions and prepare tender / quotations evaluation reports.
- Float RFQ/RFP to Vendors (Local/ Overseas) for Electrical materials/Equipment/ Systems and subcontract work. Follow up and obtain Technical/Commercial offer on time.
- Add value at each stage of the Procurement function by working cooperatively and jointly to provide quality service. Make the most of departmental interdependencies.
- Identify cost reduction opportunities to achieve financial goals.
- Receive techno-commercial offer, classify, evaluate and preparation of comparative statements.
- Collaborate with stake holders and Group Procurement to conduct ONLINE bid negotiation as per threshold limit. Offline negotiation wherever applicable as per Procurement Policy.
- Preparation and sharing and getting the acknowledgement of letter of intent including all terms and conditions.
- Coordinating with vendors for the Technical submittal in line with the contract agreement & its technical/commercial supporting documents and sharing to Business for consultant approvals.
- To ensure payment terms are managed and optimized in favour of the Company resulting in improved cash flows and a significant reduction in deposit invoices pre-event.
- Negotiate for better deals in terms of price, delivery, payment, delivery lead time, warranty, services, etc. and finalize the order.
- Process requisitions for engineered and non-engineered goods, in a timely manner and ensure that the best commercial option is selected for company’s benefit.
- Conduct techno-commercial negotiations, including price, delivery, payment terms, warranties, etc.
- Prepare Comparison / Purchase Authorization sheets.
- Prepare and issue purchase orders, rate and framework agreements, and labour supply agreements, with clearly agreed terms and conditions to mitigate the company’s exposure to various risks.
- Coordinating with project t

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