Procurement Specialist

3 weeks ago

Hofuf, Saudi Arabia Canyon Engineering Contracting Company Full time

**Job Title**: Procurement Specialist
**Department**: Supply Chain
**Reports To**: Sales Director

**Job Summary**:
The Procurement Specialist plays a pivotal role in efficiently sourcing, negotiating, and procuring goods and services vital for the organization's operations. Collaborating closely with internal stakeholders, this role focuses on identifying cost-effective suppliers and ensuring timely delivery while adhering to established procurement policies and procedures.

**Key Responsibilities**:
**General**:

- Update the MS List with received IRs and associated details.
- Circulate RFQs to suppliers for quotation.
- Obtain prices from a minimum of three vendors and update the estimation database.
- Provide a comparative analysis of at least three supplier costs to the sales coordinator.
- Follow up with clients post-quotation submission until purchase order issuance.
- Coordinate with clients for delivery updates and expedite as necessary.
- Liaise with suppliers for stock and delivery updates.
- Obtain technical data sheets from suppliers or online sources and provide them to the sales coordinator for necessary edits.
- Participate in client and supplier meetings, offering relevant insights.
- Conduct daily visits to clients and suppliers.
- Submit reports on project, client, and supplier visits.

**Supplier Management**:

- Identify, evaluate, and manage suppliers in accordance with management guidance to ensure the highest quality, reliability, and cost-effectiveness.
- Establish and maintain relationships with suppliers, negotiating terms and conditions to secure advantageous agreements.

**Sourcing and Procurement**:

- Receive procurement requests, initiate purchase requests, and create purchase orders.
- Submit supplier proposals and quotes for review by senior management to determine the most suitable suppliers based on quality, price, and delivery.

**Cost Management**:

- Identify alternates and substitutes while maintaining product/service quality standards.
- Monitor and analyse price trends and market fluctuations to optimize procurement decisions.

**Inventory Management**:

- Maintain accurate inventory levels to meet operational needs while minimizing excess or obsolete inventory.
- Coordinate with internal teams to forecast demand and plan procurement accordingly.

**Requirements**:
**Education**:

- Bachelor's degree or higher.

**Experience**:

- Extensive experience in procurement within Saudi Arabia.

**Skills**:

- Strong interpersonal and communication skills.

**Computer Proficiency**:

- Proficiency in MS Office Suite, particularly Excel.

**Competencies**:

- Strong negotiation skills.
- Analytical thinking and problem-solving abilities.
- Attention to detail.
- Ability to work under pressure and meet deadlines.
- Adaptability and flexibility.
- Strong organizational and time management skills.

**Key Performance Indicators (KPIs)**:

- Timeliness in completing procurement processes.
- Cost savings achieved through effective negotiation.
- Supplier performance metrics (e.g., on-time delivery, quality).
- Inventory turnover rate and accuracy.

**Work Location**: Dammam, Saudi Arabia
**Travel Requirements**: Able to travel if required.
**Availability to Relocate**: Willingness to relocate if required.

Ability to commute/relocate:

- Dammam: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Primary (preferred)

**Experience**:

- Procurement/Supply chain: 1 year (preferred)

Willingness to travel:

- 25% (preferred)

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