Receptionist

2 weeks ago


Hofuf, Saudi Arabia Wood Plc Full time

Overview / Responsibilities:
Wood is recruiting for a Receptionist to join our team in Khobar, Saudi Arabia.

This position will be part of the facilities management team and is responsible for assisting the company in operating its multi-line telephone system, providing clerical support and dealing capably with employees, visitors and all queries associated with front office.

**KEY ACCOUNTABILITIES & RESPONSIBILITIES**
- Greeting visitors and accepting deliveries
- Handling incoming calls and operating a switchboard
- Maintaining office directories
- Serves visitors by greeting, welcoming, and directing them appropriately
- Control and issue visitor badges, and also control issued number of badges
- Implement Company Policy about office transport use, safety and safety inductions to visitors
- Notifies company personnel of visitor arrival
- Receive, sort and distribute daily mail/deliveries
- Order front office supplies and keep inventory of stock
- Update calendars and schedule bookings of company public spaces
- Organize/coordinate catering for public activities, as required
- Support continuity among work teams by any documenting and communicating actions
- Supports business group with any company wide announcements to be notified by reception
- Develop an effective filing system for related key documents
- Collating and distributing monthly reports
- Performs basic administrative duties
- Monitor reception tidiness and order

Skills / Qualifications:
**Qualifications**:

- Minimum secondary school certificate
- Any additional certification in Office Management is a plus

**Technical / Business Skills**:

- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Highly motivated and self-reliant
- Attention to detail and problem-solving skills
- Confident and assertive
- Open thinker and innovator
- Flexible and adaptable
- Accuracy and meticulous
- Punctuality
- Flexible and efficient
- Excellent computer skills - Computer literate - MS Office / Excel / Power Point
- Patient and Customer service oriented

Company Overview:
Diversity Statement:
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.


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