Account Payable Assistant

7 months ago

Hofuf, Saudi Arabia Talent Pal Full time

**Duties & Responsibilities**:

- Ensure all vendor Invoices are processed in timely manner for allocated ledgers as per ARM policy
- All vendor Invoices are processed by checking the respective documents and following the policy of ARM
- Timeliness in processing invoices is critical as it is business demand
- Processing invoices accurately
- Do a root cause analysis of approval efficiency and work with relevant stakeholders to fix process breaks and ensure continuous process Improvements In all P2P In efficiencies
- Maintain production log and needs to ensure timely follow up with respective stake holders in case of dispute
- Creation of payment files on time as per the process standardization
- Perform payment approval review before it is sent to Manager for approval
- Work on bank reconciliations during month end
- Perform Vendor reconciliation for all category vendors and ensure the unreconciled items are cleared before month end
- Ensure that all AP activities are performed as per the agreed governance, guiding, and educating the wider teams on the correct ways of working and making Improvements If necessary
- Accurate maintenance of P2P Team records; produce regular reports on the demand input through the Team and presenting at Team meetings
- Spot checks on Quotes, price comparison and background checks on supplier as requested by Senior Management
- Strong awareness of Internal control and security concerns.
- Process documentation and reporting, as needed.
- Support External Audits and SOX activities
- Open GRNI and Open PO review
- Aged AP balances to be closed on time
- Validate Trial balance of Trade Creditors
- GRNI Reconciliation and SL- GL Reconciliations
- Review and prepared WHT list.
- Review prepayment and close on time.
- Ensure Accounting Controls are in place and in compliance
- Other jobs may delegate to you.

**Operating**:
**Ability to understand the strategic direct of the business.**

**Able to understand the business needs and drivers.**

**Ability to solve problems and mange it themselves.**

**Good understanding of accounting principles and practice.**

**Great attention to details.**
**Organization/ department**:
**Can effectively communicate with all levels external and internal in the organization.**

**Is known to consistently adhere to ethics principles.**

**Can effectively work within a team.**
**Personal and Interpersonal skills**:
**Can be counted on to take personal responsibility in challenging situations.**

**Qualification, knowledge and experience**:
**Bachelor's degree in accounting with 0 - 2 years’ experience**

**Working in similar company sector and role**
**Key competencies/ skills**:
**Technical Skills (Accounting and Finance)**

**Time Management/Priority setting**

**Listening and Communicating**

**Problem Solving**

**Patience**

**Integrity and Trust**

**Computer Literate (MS Word, Excel, Outlook)**

**Keep an accuracy and has the ability to work under pressure.**
**Quality Assurance**

Carry out all duties in accordance with the QMS procedures and Work Instructions.

Contribute to general improvements in the quality and key activities of the department/area.

**Training**
- Participate in training where required.**Health, Safety and Environment**

Carry out all duties safely and in accordance with the Health & Safety Policy, Employee Handbook, procedures, training and instruction.

To be safety conscious and report any safety hazards to the HSE representative.

Every day, the oil and gas industry’s best minds put more than 150 years of experience to work to help our customers achieve lasting success.

**We Power the Industry that Powers the World**
Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success—now and in the future.

**Global Family**
We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.

**Purposeful Innovation**
Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.

**Service Above All**
This drives us to anticipate our customers’ needs and work with them to deliver the finest products and services on time and on budget.

**Rig Technologies**

At NOV Rig Technologies, we are harnessing the strength of knowledge and innovation that is revolutionizing the future of energy. We build on what works, using our deep expertise to help minimize risk, increase uptime, and improve performance in drilling operations around the globe.

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