Logistics Coordinator

7 months ago

المملكة العربية السعودية, Saudi Arabia DSV Full time

If you are a current DSV employee and interested in a position in another country, please contact your Human Resource representative to discuss the process and requirements of applying.

Job Req Number: 80887
Time Type: Full Time

The primary purpose of this role is to assist in managing the operation of the road department efficiently.

**Reporting Line**:
Report to: General Manager, Road Freight

Direct subordinates: Logistics Coordinators, Operation Coordinators

Matrix Reporting: None

**Responsibilities**:

- Responsible for the day-to-day administrative practices in terms of providing support for Fleet and Operations.
- Coordinating vendor and service RFQ’s process, ensuring all contractual obligations are clearly addressed and documented thus maximizing cost efficiencies.
- Preparing and coordinating LPO’s in accordance with company guidelines to ensure expenditure is maintained within budget.
- Actively maintaining all operating systems (CW 1 /JOBS/Micro Transport) to ensure information is accurate and the timeliness of data is completed within process timeframes.
- Maintain the traffic management module in Micro Transport, provide timely customer reporting.
- Report dangerous driving behaviour from reports
- Assist with managing stock and coordinating the installation of tracking devices.
- Suggest cost savings where possible.
- Coordinating the monthly asset internal billing process with internal departments to ensure that it is accurate and completed within process timeframe.
- Managing information to ensure data entry is accurate and timely; report generation is concise, accurate, pertinent and timely in accordance with activity schedules or agreed time frames; system files are maintained and updated
- Preparing and overseeing all HR processes to ensure absenteeism and overtime are administered proficiently.
- Overseeing QA/QC of SLA’s/SOP’s to ensure operational signoff and operational conformance of all legislative and regulatory requirements is achieved.
- Compiling with all operational procedures and practices which may be required, maintaining a positive attitude that promotes teamwork, shared goals and values, motivation, and staff development.
- Maintaining professional partnering relationships with inter-department teams across all parts of the KSA / GCC operation and with industry sector affiliates.
- Performing any other related duties/ projects assigned by Direct Manger from time to time to meet business exigencies.
- Performing any other duties/projects assigned by the Company / Manger from time to time to meet business expectations.
- Communicate with system stakeholders to identify new process automation initiatives and resolve issues throughout the change request process.
- Coordinate with operational teams and system technical teams to resolve issues within the required timeframe and recommend changes to system features if necessary.
- Provide coaching, training, and front-line support for system end users.
- Plan and align User Acceptance Testing (UAT) with end users.

**OSH Responsibilities**
- Ensure the required objectives and targets of the OSHMS are achieved
- Ensure that all work under their supervision is carried out in accordance with standard OSH procedures.
- Ensure that all facilities, tools and equipment used by employees are safe.
- Ensure that personnel are competent with proper training before assigning of work.
- Ensure proper use of protective clothing and equipment by employees.
- Ensure that emergency equipment such as firefighting systems including fire extinguishers are in operating condition and trained personnel are present in all shifts
- Ensure that all unsafe acts, near miss incidents and accidents are reported and proper investigation is carried out.
- Ensure that follow-up actions from audits and inspections are closed out as soon as possible.

**Authorities**
- The authority to make decisions and act on any matter of OSH management within their area of responsibility
- To report any unsafe acts and unsafe condition to the OSH Staff and top Management.

**Accountabilities**

Accountable for their departments/functions to develop a positive OSH culture in DSV.

**Communication**:
**Internal **-Operation Manger, General Manager, Driver Management team, Department Heads, Director, Road Freight Team, Other departments

**External** - Customers, Suppliers

**Qualifications & Characteristics**:
**Education **- Bachelors or Diploma

**Work Experience **- 2 years experience preferred

**Specific Skills**
- Communication skills (oral & written)
- Analytical skills
- Data analysis
- Computer skills
- Planning and time management skills
- Critical thinking

**Working Conditions**:

- Working conditions, hereunder hours and requirements, may be above normal office requirements.
- Work may require occasional weekend and/or evening working hours (as needed)
- You will be working in an international environment being a part of one of the world’s most profi

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